Engineering Documentation & Data Systems Specialist

Philippine NSE Design Services Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

Philippine NSE Design Services Inc. invites applications for an Engineering Document & Systems Specialist.

The role provides admin and technical support for engineering documentation, reporting, information management, and process standardization. This position is ideal for recent graduates with strong organizational skills, basic data analysis capabilities, and an interest in engineering systems, process improvement, and business automation.

Qualifications

• Bachelor’s degree in industrial engineering. Fresh graduates welcome.
• Internships or projects involving Excel, reporting, documentation, or process improvement is an advantage.
• Proficient in Microsoft Excel (formulas, PivotTables, and reporting).
• Knowledge of Power Query and basic Power BI.
• Basic SQL knowledge is preferred.
• Exposure to VBA, automation, SharePoint, or Microsoft 365 is an advantage.

Responsibilities

• Maintain engineering document registers and filing systems.
• Assist with document numbering, revision tracking, and document distribution.
• Ensure only current and approved documents are available for use.
• Archive obsolete documents according to company procedures.
• Maintain engineering templates, forms, and standard records.
• Organize engineering file structures and digital repositories.
• Assist with maintaining engineering databases and records.
• Support information classification and record retention activities.
• Ensure engineering information is properly stored and easily retrievable.
• Collect, organize, and consolidate engineering data.
• Maintain Excel-based trackers, KPI logs, and status reports.
• Update existing dashboards and reporting tools.
• Verify data accuracy and completeness before submission.
• Assist in documenting engineering workflows and procedures.
• Maintain process maps, work instructions, and reference materials.
• Support engineering teams in updating documentation.
• Participate in continuous improvement projects and team initiatives.
• Provide first-level support for engineering documentation systems.
• Assist users with document access and template usage.
• Support SharePoint, Microsoft 365, and collaboration platforms.
• Escalate system-related issues to appropriate personnel when necessary.
• Prepare documentation required for audits and reviews.
• Maintain records supporting quality and compliance requirements.
• Assist in tracking corrective and preventive actions and documentation updates.
• Ensure records remain complete, organized, and audit ready.

Skills

Analytical skills

Attention to detail

Communication and teamwork

Learning agility

Continuous improvement mindset

Education

Bachelor’s degree in industrial engineering

Tools

Excel

Power Query

Power BI

SQL

SharePoint/Microsoft 365

VBA

Job description

Philippine NSE Design Services Inc. invites applications for an Engineering Document & Systems Specialist.

The role provides admin and technical support for engineering documentation, reporting, information management, and process standardization. This position is ideal for recent graduates with strong organizational skills, basic data analysis capabilities, and an interest in engineering systems, process improvement, and business automation.