Engineering Assistant

Good Eats Specialists Inc.; Makati; On-site; PHP 201,000 - 268,000; Full time

Job summary

Good Eats Specialists Inc. in Makati, Philippines invites applications for an Administrative Assistant supporting the Engineering Department.

The role focuses on maintaining physical and electronic files, organizing records, and ensuring accurate documentation and reporting to help achieve departmental objectives. You will coordinate with internal teams and external partners, schedule meetings, prepare materials, and document minutes as needed.

Qualifications

• Administrative support experience preferred.
• Proficient in organizing and maintaining records.
• Strong communication and coordination abilities.

Responsibilities

• Prepare, organize, and maintain departmental files, records, and documents, both physical and electronic.
• Monitor receipt, routing, filing, and safekeeping of engineering-related documents.
• Coordinate with internal departments and external stakeholders regarding administrative requirements and document submissions.
• Schedule meetings, prepare meeting materials, and document meeting minutes when required.
• Support tracking of project timelines, departmental activities, and key deliverables.
• Monitor office and engineering supplies inventory and coordinate replenishment as needed.
• Maintain records of departmental assets, tools, and equipment.

Job description

Job description:

Provides administrative and clerical support to the Engineering Department to ensure the efficient coordination of departmental activities, documentation, reporting, and communication. The role assists in maintaining records, monitoring administrative requirements, and supporting the Admin, Planning, and Control Officer in achieving departmental objectives.

RESPONSIBILITIES

• Prepare, organize, and maintain departmental files, records, and documents, both physical and electronic.
• Monitor the receipt, routing, filing, and safekeeping of engineering-related documents.
• Coordinate with internal departments and external stakeholders regarding administrative requirements and document submissions.
• Schedule meetings, prepare meeting materials, and document meeting minutes when required.
• Support the Admin, Planning, and Control Officer in tracking project timelines, departmental activities, and key deliverables.
• Monitor office and engineering supplies inventory and coordinate replenishment when necessary.
• Maintain records of departmental assets, tools, and equipment.