Encoder

Jubillee Commerce and Trucking Inc.; Malolos; On-site; PHP 201,000 - 290,000; Full time

Job summary

Jubillee Commerce and Trucking Inc. in the Philippines seeks a detail-oriented Order Processor/Data Entry Clerk to support Sales Representatives and related teams.

You will encode customer orders into the system, verify codes, descriptions, quantities, prices, and discounts, and ensure accuracy before submission. You will coordinate with Sales, Warehouse, Logistics, and Finance on order concerns, monitor processing status, and maintain organized records.

Qualifications

• Strong data entry skills with keen attention to detail.
• Experience encoding orders into ERP/inventory systems.
• Excellent time management and organizational abilities.
• Effective communication and coordination with multiple teams.
• Problem-solving and reliability in a fast-paced environment.
• Proficient computer literacy and basic Excel skills.

Responsibilities

• Receive and review customer orders from Sales Representatives and other authorized personnel.
• Encode orders accurately into the company’s order processing/inventory system.
• Verify product codes, descriptions, quantities, prices, discounts, and other order details.
• Check orders against approved customer information and pricing before processing.
• Coordinate with Sales, Warehouse, Logistics, and Finance regarding order concerns or discrepancies.
• Monitor the status of processed orders and ensure timely endorsement to the appropriate department.
• Make necessary corrections or adjustments to orders upon proper authorization.
• Maintain organized records of processed orders and supporting documents.
• Assist in monitoring back orders, out-of-stock items, and order discrepancies.
• Ensure that all encoded transactions are complete and accurate before final submission.
• Handle order-related inquiries and promptly escalate issues that require management attention.
• Maintain confidentiality and proper handling of customer and company information.
• Perform other related duties that may be assigned by the immediate supervisor.

Skills

Accuracy

Data entry

Time management

Organization

Communication

Problem-solving

Computer literacy

Teamwork

Reliability

Job description

Receive and review customer orders from Sales Representatives and other authorized personnel.

Encode customer orders accurately and promptly into the company’s order processing/inventory system.

Verify product codes, descriptions, quantities, prices, discounts, and other order details.

Check orders against approved customer information and pricing before processing.

Coordinate with Sales, Warehouse, Logistics, and Finance regarding order concerns or discrepancies.

Monitor the status of processed orders and ensure timely endorsement to the appropriate department.

Make necessary corrections or adjustments to orders upon proper authorization.

Maintain organized records of processed orders and supporting documents.

Assist in monitoring back orders, out-of-stock items, and order discrepancies.

Ensure that all encoded transactions are complete and accurate before final submission.

Handle order-related inquiries and promptly escal ate issues that require management attention.

Maintain confidentiality and proper handling of customer and company information.

Perform other related duties that may be assigned by the immediate supervisor.

Accuracy and Attention to Detail

Data Entry and Encoding Skills

Time Management

Organization

Communication and Coordination

Problem-Solving

Computer Literacy

Teamwork

Reliability and Accountability

Performance Indicators

Accuracy of encoded orders

Timeliness of order processing

Number of encoding errors and corrections

Completeness of order documentation

Proper coordination and resolution of order discrepancies

Compliance with company order processing procedures

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