Email Management VA

Tavor Perry; Cabadbaran; On-site; PHP 480,000 - 800,000; Full time

Job summary

Tavor Perry is seeking a highly organized Executive Assistant to provide confidential, high-level administrative and operational support to our President & CEO. This trusted-partner role steers complex scheduling, communications, and leadership activities while maintaining professionalism and warmth.

The successful candidate will excel in written English, exercise sound judgment, and act as a discreet liaison for senior leadership with stakeholders and donors.

Qualifications

• 4+ years supplying executive-level administrative support.
• Proficiency with Microsoft 365 including Outlook, Teams, SharePoint and Planner.
• Exceptional organizational and time management skills for fast-paced settings.
• Strong written communication, drafting executive correspondence.
• Excellent spoken English and professional phone manner.
• High degree of professionalism, discretion, and sound judgment.
• Dependable, precise, and able to work autonomously.
• Strong communication skills and ability to collaborate with multiple stakeholders.

Responsibilities

• Steer the CEO's calendar with strategic judgment and coordinate scheduling across internal and external stakeholders.
• Draft, edit, and finalize correspondence, briefings, presentations, and talking points in the CEO's voice.
• Coordinate logistics for Board meetings, including agenda, documents, and minute-taking.
• Manage travel arrangements and expense reporting for the CEO.
• Serve as the first point of contact for the CEO's office and route inquiries professionally.
• Support senior leadership with scheduling for all-staff meetings and leadership events.
• Track action items and deliverables, keeping leadership informed and accountable.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

Executive-support experience

Microsoft 365

Organizational skills

Written communication

Spoken English

Discretion & professionalism

Independent work

Stakeholder communication

Tools

Outlook

Teams

SharePoint

Planner

Job description

Job Summary:

We'd be delighted to bring on a highly organized and discreet Executive Assistant to supply confidential, high-level administrative and operational support to our President & CEO. This is a trusted-partner position — steering complex scheduling and communications, coordinating board and leadership activities, and keeping the CEO's time and attention aimed where they produce the greatest impact. The right person carries strong written English, sound judgment, and the professionalism to stand for a senior executive's office with warmth and discretion.

Key Responsibilities:

• Steer the CEO's calendar with strategic judgment, prioritizing and coordinating complex scheduling across internal leadership, board members, external partners, funders, and stakeholders
• Draft, edit, and ready correspondence, briefings, presentations, and talking points for the CEO, seeing that every communication is accurate, professional, and carries the CEO's voice
• Coordinate logistics and materials for Board of Directors meetings, taking in scheduling, agenda preparation, document compilation, and minute-taking
• Steer the CEO's travel arrangements, expense reporting, and logistical needs accurately and efficiently
• Stand as a knowledgeable first point of contact for the CEO's office, fielding inquiries and routing communications professionally
• Back senior leadership coordination, taking in scheduling for all-staff meetings, leadership retreats, and cross-functional convenings
• Track and follow up on action items, commitments, and key deliverables, keeping leadership informed and accountability firm
• Treat sensitive and confidential information with the highest level of professionalism at all times
• Supply administrative support to members of the senior management team as directed, spanning communications, donor administration, and coordination across departments

Mandatory Skills:

• 4+ years supplying executive-level administrative support, preferably to a C-suite or senior leader
• Proficiency with Microsoft 365, taking in Outlook, Teams, SharePoint, and Planner
• Exceptional organizational and time management skills, with the capacity to juggle competing priorities in a fast-paced setting
• Strong written communication skills, taking in a track record drafting executive correspondence and readying polished documents
• Excellent spoken English and a professional phone manner
• High degree of professionalism, discretion, and sound judgment when handling confidential information
• Dependable, precise, and able to work under your own steam
• Strong communication skills and the ability to collaborate with several stakeholders

Preferred Skills:

• Track record backing executive leadership in a nonprofit or advocacy organization
• Familiarity with board governance and nonprofit board meeting coordination
• Practical time with project management tools such as Planner, Asana, or Monday.com
• Capacity to juggle several projects and priorities at once
• Track record coordinating across a distributed or multi-department team

Why Join Us:

This is a chance to work closely with senior leadership and land a meaningful impact on the daily operations of a mission-driven organization. You'll be trusted with real responsibility, find variety in your work, and have room to grow alongside a supportive team. If keeping executives organized and operations running smoothly is where you take pride, the position is a strong fit.