Donor Operations & Admin Coordinator

World Vision; Quezon City; On-site; PHP 300,000 - 500,000; Full time

Job summary

World Vision in Quezon City, Philippines is seeking an Operations and Administrative Support Staff to assist the Major Gifts Team with donor records, reporting, and coordination. The role focuses on maintaining donor data, preparing materials, and ensuring timely, compliant donor engagement across programs.

The position involves collaboration with regional and field offices, managing schedules and logistics for donor visits, and supporting monthly target achievement.

Responsibilities

• Maintain donor and prospect records, engagement trackers, and pipeline records; encode donations and transactions in SIMMA; and organize donor files and supporting documents.
• Prepare donor reports, presentations, proposals, and other materials; consolidate program data and impact stories; and submit monthly accomplishment reports with action plans to achieve targets.
• Track donor commitments, deliverables, deadlines, pipeline progress, and follow-up requirements to ensure timely completion.
• Coordinate donor meetings, events, vision trips, and program visits, including scheduling, invitations, documentation, and logistics.
• Coordinate with WVI, regional, support, and field offices, as well as internal teams, to align strategies, partnerships, and donor reporting requirements.
• Maintain accurate donor documentation and support compliance, audit, and organizational reporting requirements.
• Participate in corporate and team devotions, prayer, meetings, and organizational activities; submit performance and development plans and reviews on time; and support emergency response activities as needed.

Job description

World Vision in Quezon City, Philippines is seeking an Operations and Administrative Support Staff to assist the Major Gifts Team with donor records, reporting, and coordination. The role focuses on maintaining donor data, preparing materials, and ensuring timely, compliant donor engagement across programs.

The position involves collaboration with regional and field offices, managing schedules and logistics for donor visits, and supporting monthly target achievement.