Operations and Admin Support

World Vision; Quezon City; On-site; PHP 300,000 - 500,000; Full time

Job summary

World Vision in Quezon City, Philippines is seeking an Operations and Administrative Support Staff to assist the Major Gifts Team with donor records, reporting, and coordination. The role focuses on maintaining donor data, preparing materials, and ensuring timely, compliant donor engagement across programs.

The position involves collaboration with regional and field offices, managing schedules and logistics for donor visits, and supporting monthly target achievement.

Responsibilities

• Maintain donor and prospect records, engagement trackers, and pipeline records; encode donations and transactions in SIMMA; and organize donor files and supporting documents.
• Prepare donor reports, presentations, proposals, and other materials; consolidate program data and impact stories; and submit monthly accomplishment reports with action plans to achieve targets.
• Track donor commitments, deliverables, deadlines, pipeline progress, and follow-up requirements to ensure timely completion.
• Coordinate donor meetings, events, vision trips, and program visits, including scheduling, invitations, documentation, and logistics.
• Coordinate with WVI, regional, support, and field offices, as well as internal teams, to align strategies, partnerships, and donor reporting requirements.
• Maintain accurate donor documentation and support compliance, audit, and organizational reporting requirements.
• Participate in corporate and team devotions, prayer, meetings, and organizational activities; submit performance and development plans and reviews on time; and support emergency response activities as needed.

Job description

Job Description:

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

The Operations and Administrative Support Staff shall provide administrative and operational support to the Major Gifts Team by managing donor

records, documentation, reports, schedules, and logistics to ensure efficient donor engagement, timely deliverables, and achievement of departmental targets.

This is an open-ended post based in Quezon City.

Major Responsibilities

Donor Database and Records Management

• Maintain donor and prospect records, engagement trackers, and pipeline records; encode donations and transactions in SIMMA; and organize donor files and supporting documents.

Donor Reporting and Materials Preparation

• Prepare donor reports, presentations, proposals, and other materials; consolidate program data and impact stories; and submit monthly accomplishment reports with action plans to achieve targets.

Donor Commitment and Pipeline Monitoring

• Track donor commitments, deliverables, deadlines, pipeline progress, and follow-up requirements to ensure timely completion.

Donor Engagement and Administrative Support

• Coordinate donor meetings, events, vision trips, and program visits, including scheduling, invitations, documentation, and logistics.

Internal Coordination and Partnership Support

• Coordinate with WVI, regional, support, and field offices, as well as internal teams, to align strategies, partnerships, and donor reporting requirements.

Compliance and Documentation

• Maintain accurate donor documentation and support compliance, audit, and organizational reporting requirements.

Organizational Contribution and Staff Development

• Participate in corporate and team devotions, prayer, meetings, and organizational activities; submit performance and development plans and reviews on time; and support emergency response activities as needed.

World Vision is committed to safeguarding all children as well as adults living where World Vision operates. We have zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them. Each potential team member needs to understand the importance of these issues and be open to further training and guidance on our safeguarding policies and responsibilities.

Applicant Types Accepted:

Local Applicants Only

Requirements: