Documentation Staff - Logistics

Alberto Shoes Corporation; Philippines; On-site; PHP 279,000 - 469,000; Full time

Job summary

Alberto Shoes Corporation is seeking a Documentation Staff in Logistics at our headquarters in Quezon City, Metro Manila. The role focuses on preparing and coordinating all export/import documents to ensure smooth customs clearance and compliant records across international shipments.

The candidate should have a Bachelor's degree in Business Administration, Logistics, or Supply Chain Management and experience with customs procedures.

Qualifications

• Bachelor's degree or equivalent in business administration, logistics, or supply chain management.
• Experience with import/export documentation, customs clearance, or logistics operations preferred.
• Knowledge of customs procedures, HS codes, and international trade regulations.

Responsibilities

• Preparing and processing customs documentation, including invoices, packing lists, bills of lading, and origin certificates for exports.
• Ensuring documents are accurate, complete, and compliant with regulations.
• Coordinating with freight forwarders, brokers, and agents for timely clearance of goods.
• Maintaining organized records for audits and compliance.
• Tracking shipment status and submitting documentation to authorities.

Skills

Attention to detail

Organizational skills

Communication

Time management

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain Management

Tools

Microsoft Excel

Microsoft Word

Logistics software

Job description

We are seeking a detail-oriented and organized Documentation Staff member to join our Logistics team at our headquarters in Tandang Sora, Quezon City, Metro Manila. This is a full-time position that plays a crucial role in supporting our import and export operations. As Documentation Staff in Logistics, you will be responsible for managing, preparing, and coordinating all documentation required for the smooth movement of goods across international borders. This role is essential to ensuring compliance with customs regulations, maintaining accurate records, and facilitating efficient supply chain operations for Alberto Shoes Corporation.

Key responsibilities

• Preparing and processing customs documentation, including commercial invoices, packing lists, bills of lading, and certificates of origin for export shipments

• Ensuring all shipping documents are accurate, complete, and comply with customs regulations and international trade requirements

• Coordinating with freight forwarders, customs brokers, and shipping agents to facilitate timely clearance of goods

• Maintaining organized records of all import and export documentation for audit and compliance purposes

• Tracking and monitoring shipment status, ensuring timely submission of documentation to relevant authorities

• Liaising with internal departments, including sales, warehouse, and finance, to obtain necessary information for documentation

• Identifying and resolving documentation discrepancies and irregularities to prevent delays in customs clearance

• Staying updated on customs regulations, tariff classifications, and international trade compliance requirements

• Assisting with data entry and maintaining logistics management systems and databases

• Supporting the logistics team with ad hoc administrative tasks as required

What we're looking for

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.

• Experience in import/export documentation, customs clearance, or logistics operations is preferred.

• Knowledge of customs procedures, HS codes, and international trade regulations.

• Proficient in Microsoft Excel (basic formulas, VLOOKUP, Pivot Tables), Microsoft Word, and other MS Office applications; experience with logistics software is an advantage.

• Strong attention to detail, organizational, communication, and time management skills.