Documentation Assistant

Breeze Woods Development Corporation; Philippines; On-site; PHP 201,000 - 335,000; Full time

Job summary

Breeze Woods Development Corporation is seeking an Administrative Assistant in Technical Services to support permits and licenses. You will gather and organize documentary requirements, prepare checklists, and ensure documents are complete and properly signed for submission.

The role involves coordinating with various departments and government offices, maintaining filing systems, and generating routine correspondence. Fresh graduates with internship experience are welcome to apply.

Qualifications

• Bachelor's Degree in Business Administration, Office Administration, Real Estate Management or a related field; Vocational course may be considered
• Fresh graduate may be considered, preferably with internship of administrative experience

Responsibilities

• Assist in compiling documentary requirements for permits, licenses, clearances, certifications, and other regulatory applications.
• Prepare document checklists based on requirements provided by the Technical Services Officer or Department Head.
• Collect and organize plans, technical documents, certifications, corporate documents, receipts, endorsements, and other supporting requirements from concerned departments.
• Check documents for completeness, proper signatures, dates, and required attachments prior to submission.
• Prepare photocopies, scanned copies, certified copies, and other document sets required for government submissions.
• Maintain an organized filing system for all permits, licenses, applications, clearances, certificates, and related documents (both physical and e-file).
• Properly label and file documents according to project, permit type, application, and date.
• Update the status of applications, submissions, deficiencies, approvals, releases, and renewals of all applicable permits and licenses
• Assist in preparing application forms, transmittal letters, request letters, endorsements, and other routine correspondence.
• Coordinate with authorized company representatives and government offices regarding the status of submitted documents.
• Coordinate with Engineering, Planning, Construction, Accounting, Loans, Sales, and other departments to obtain required supporting documents for submission or compliance.
• Other task or responsibilities assigned by the management

Skills

Document handling

Administrative skills

Education

Bachelor's degree in Business Administration

Bachelor's degree in Office Administration

Bachelor's degree in Real Estate Management

Tools

Microsoft Office

Job description

Technical Services - Permits and Licenses:

- Assist in compiling documentary requirements for permits, licenses, clearances, certifications, and other regulatory applications.

- Prepare document checklists based on requirements provided by the Technical Services Officer or Department Head.

- Collect and organize plans, technical documents, certifications, corporate documents, receipts, endorsements, and other supporting requirements from concerned departments.

- Check documents for completeness, proper signatures, dates, and required attachments prior to submission.

- Prepare photocopies, scanned copies, certified copies, and other document sets required for government submissions.

- Maintain an organized filing system for all permits, licenses, applications, clearances, certificates, and related documents (both physical and e-file)

- Properly label and file documents according to project, permit type, application, and date.

- Update the status of applications, submissions, deficiencies, approvals, releases, and renewals of all applicable permits and licenses

- Assist in preparing application forms, transmittal letters, request letters, endorsements, and other routine correspondence.
- Coordinate with authorized company representatives and government offices regarding the status of submitted documents.

- Coordinate with Engineering, Planning, Construction, Accounting, Loans, Sales, and other departments to obtain required supporting documents for submission or compliance.

- Other task or responsibilities assigned by the management

Required Qualifications:

1. Bachelor's Degree in Business Administration, Office Administration, Real Estate Management or a related field; Vocational course may be considered

2. Fresh graduate may be considered, preferably with internship of administrative experience