Documentation Assistant

Private Advertiser; Manila; On-site; PHP 201,000 - 312,000; Full time

Job summary

Private Advertiser in Manila is seeking a detail-oriented Shipping Documentation Clerk to prepare, process, and monitor import/export documents, ensuring accuracy and compliance. You will verify invoices, packing lists, bills of lading, and permits, and coordinate with customers, carriers, customs brokers, and government agencies.

You will submit documentation for customs clearance, track shipments, and maintain orderly records in the logistics system.

Responsibilities

• Prepare, process, and monitor import and export shipping documents.
• Verify the accuracy and completeness of invoices, packing lists, bills of lading, permits, and other shipping documents.
• Coordinate with customers, shipping lines, airlines, customs brokers, truckers, and government agencies regarding documentation requirements.
• Submit and process documentation for customs clearance and shipment release.
• Track shipment status and provide updates to clients and internal departments.
• Maintain organized and updated records of shipment and customs documents.
• Encode and update shipment details in the company's logistics system.
• Prepare reports and perform other administrative and documentation-related duties as assigned.

Job description

• Prepare, process, and monitor import and export shipping documents.

• Verify the accuracy and completeness of invoices, packing lists, bills of lading, permits, and other shipping documents.

• Coordinate with customers, shipping lines, airlines, customs brokers, truckers, and government agencies regarding documentation requirements.

• Submit and process documentation for customs clearance and shipment release.

• Track shipment status and provide updates to clients and internal departments.

• Maintain organized and updated records of shipment and customs documents.

• Encode and update shipment details in the company's logistics system.

• Prepare reports and perform other administrative and documentation-related duties as assigned.