Documentation and Reporting Officer

PNTC Colleges Inc.; Tanza; On-site; PHP 300,000 - 420,000; Full time

Job summary

PNTC Colleges – Maritime Training Center in Cavite seeks a Documentation and Reporting Officer to manage trainee data, records, and regulatory submissions. This role ensures accuracy across internal systems and maintains timely MARINA reporting for ongoing programs.

The position requires precise data entry, coordination with MARINA offices, and strict adherence to enrollment and documentation procedures, with readiness to be assigned in Tanza, Cavite.

Qualifications

• Bachelor’s degree in Business Management or related field.
• Fresh graduates accepted.
• Preference for candidates with education or training institution experience.
• Proficient in MS Office applications.
• Willing to be assigned in Tanza, Cavite.

Responsibilities

• Encodes trainee information into internal systems.
• Ensures all mandatory reports and records are created, organized, filed, and submitted to MARINA STCW and MARINA regional offices on time.
• Completes and verifies trainee information in MARINA’s MISMO system.
• Conducts daily operations of the Training Registrar’s Office, including registration and documentation procedures.
• Coordinates with Training Registration Officer for course rescheduling, cancellations, and certificate replacements with approval by Training Registrar.
• Verifies training schedules and fills up Enrollment Reports with necessary information.
• Coordinates with Training Office for trainee attendance records and grades, TCROA, etc.
• Coordinates with Client Relations Office for client concerns and enrollment-related queries.

Skills

MS Office suite

Data entry

Documentation skills

Education

Bachelor’s Degree in Business Management or related field

Tools

MARINA MISMO system

Internal reporting systems

Job description

PNTC Colleges – Maritime Training Center is in need of qualifiedDocumentation and Reporting Officer.

Qualifications:

• Bachelor’s Degree in Business Management or any related program.
• Fresh graduates are accepted.
• Preference is given to those who have worked in education or training institutions.
• Computer literate, particularly in MS Office applications.
• Willing to be assigned in Tanza, Cavite

Duties and Responsibilities:

• Encodes trainee’s information into internal systems.
• Ensure that all mandatory reports and records are created, organized, filed, and submitted to the MARINA STCW Office and MARINA Regional Offices on time.
• Complete and verify the required information of trainees in MARINA’s MISMO system.
• Conduct daily operations of the Training Registrar’s Office specifically, training registration and documentation procedures.
• Coordinate with the Training Registration Officer for re-scheduling, cancellation of course, and replacement of certificates upon approval by the Training Registrar.
• Verify training schedule and fill up all necessary information in the Enrollment Report (ER).
• Coordinate with the Training Office for trainee’s attendance records, grades, TCROA, etc.
• Coordinate with the Client Relations Office for client concerns and answer client queries in the enrollment procedure, training schedules, fees, TCROA, etc.