Document Controller: Master Project Docs & Compliance

Sta. Clara International Corp.; Camarines Sur; On-site; PHP 600,000 - 720,000; Full time

Job summary

Sta. Clara International Corp. is seeking a detail-driven Document Controller to organize and manage project documentation across the full project lifecycle.

You will establish and maintain a robust document management system, ensure accurate record keeping, and coordinate with internal teams, contractors, and clients to secure timely document submission and approval. The role requires a degree in a related field and 2–4 years of document control experience, preferably in construction.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Information Management, or a related field.
• 2-4 years of experience in document control, records management, or a related role (preferably in construction).

Responsibilities

• Establish and maintain a comprehensive document management system for the project.
• Review, register, and file all project-related documents, including drawings, specifications, reports, and contracts.
• Implement document control processes to track document revisions, updates, and approvals.
• Ensure proper version control of documents and drawings to avoid errors and ensure consistency.
• Act as the main point of contact for document-related queries from internal teams, contractors, and clients.
• Collaborate with the project team to ensure timely preparation and submission of documents.
• Organize and distribute documents to relevant stakeholders and maintain a centralized document repository.
• Ensure that all project documentation complies with company standards, legal requirements, and client specifications.
• Conduct audits and reviews of document management systems and processes to ensure adherence to quality standards.
• Oversee the proper archiving and filing of project documents for long-term retention.
• Implement a robust system for easy retrieval of documents and ensure that expired or outdated records are correctly disposed of.
• Generate regular reports on the status of documents and documentation progress for project management.
• Provide updates on the receipt, approval, and distribution of key documents.
• Provide administrative support to project teams, including organizing meetings, tracking action items, and distributing meeting minutes.
• Ensure that all project documentation is properly signed, stamped, and approved before final distribution.
• Utilize document control software and tools to automate document tracking and workflows.
• Assist in the setup and maintenance of electronic document management systems.

Skills

Document control experience

Education

Associate’s or Bachelor’s degree in Business Administration/Information Management

Tools

Document management software

Job description

Sta. Clara International Corp. is seeking a detail-driven Document Controller to organize and manage project documentation across the full project lifecycle.

You will establish and maintain a robust document management system, ensure accurate record keeping, and coordinate with internal teams, contractors, and clients to secure timely document submission and approval. The role requires a degree in a related field and 2–4 years of document control experience, preferably in construction.