Document Controller

MicroSourcing; Quezon City; On-site; PHP 391,000 - 725,000; Full time

Benefits offered by this job

Competitive Rewards

Healthcare coverage from day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing, located in Eastwood, Libis, Quezon City, is seeking a Document Controller for a hybrid, day-shift role. You will manage project drawings, specifications, and procedures, maintain structured digital files, and handle requests from project staff, clients, and subcontractors.

You will ensure ISO QA compliance and drive accurate documentation across multi-disciplinary projects. Ideal candidates have 3+ years in document control with DMS such as QDMS or InEight Document, strong Excel

Qualifications

• At least 3 years of hands-on DMS experience with professional platforms (QDMS or InEight Document).
• Deep knowledge of document control workflows (transmittals, revisions, numbering).
• Exposure to Civil/Structural/Mechanical/Piping/Electrical drawings is preferred.
• Advanced MS Excel and metadata auditing skills.

Responsibilities

• Control, register, and distribute project drawings, specs, plans, and procedures.
• Organize and maintain digital files in DMS systems.
• Respond to document requests, revisions, and queries from staff, clients, and subcontractors.
• Perform quality checks to ensure ISO and QA standard compliance.
• Identify and resolve document discrepancies and track corrective actions.

Skills

DMS Expertise

Workflow Knowledge

Engineering Documentation

Excel Skills

Communication

Tools

QDMS

InEight Document

Job description

Discover your 100% YOU with MicroSourcing!

Position: Document Controller

Location: Eastwood, Libis, Quezon City

Work setup & shift: Hybrid | Day Shift

Why join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.




• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.




• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.




• Career Growth: Take advantage of opportunities for continuous learning and career advancement.




• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your role

As a Document Controller, you will:

• Control, register, and distribute all project drawings, specifications, plans, and procedures.




• Organize and maintain structured digital files within specialized Document Management Systems (DMS).




• Respond to formal document requests, revisions, and queries from project staff, clients, and subcontractors.




• Perform quality checks on incoming and outgoing documents to ensure compliance with ISO and customer QA standards.




• Identify, report, and resolve document discrepancies, tracking required corrective actions to completion.




• Provide administrative support, generate status reports, and collaborate with broader project teams to meet delivery deadlines.

What You Need:

Non-negotiables:

• Document Management System (DMS) Expertise: At least 3 years of hands‑on experience using professional document control platforms such as QDMS or InEight Document / TeamBinder (managing documents solely via Excel register downloads will not qualify).




• System Workflow Vetting: Proven capability to clearly articulate and demonstrate deep knowledge of formal document control workflows (e.g., transmittals, workflows, redlines, and revision numbering).




• Engineering & Construction Literacy: Sound working exposure to multi‑disciplinary engineering documentation, including Civil, Structural, Mechanical, Piping, and Electrical drawings.




• Data Management & Excel Skills: Advanced MS Excel and computer literacy to organize and audit heavy volumes of technical metadata.




• Communication: Highly competent and confident written and verbal English communication skills for handling stakeholder inquiries.

Preferred Skills/Experience:

• Direct document control experience working with a Construction, Engineering, or Maintenance service provider.




• Direct system administration or super‑user experience within InEight Document or QDMS.




• Familiarity with ISO 9001 quality management principles.




• Strong problem‑solving skills to independently resolve document indexing bottlenecks and transmission errors.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

Terms & conditions apply.*