Document Controller

MicroSourcing; Philippines; Hybrid; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage day one

Paid time off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing in the Philippines is hiring a Document Controller to manage project drawings, specifications, and procedures. This role offers hybrid work with a day shift, providing structured file management and QA checks to ensure ISO and client standards are met.

You will work with InEight Document or QDMS, excel at data management, and coordinate with project teams to meet delivery deadlines. Strong English communication is essential.

Qualifications

• 3+ years hands-on experience with DMS systems (QDMS or InEight Document).
• Clear knowledge of document control workflows (transmittals, redlines, revisions).
• Exposure to Civil/Structural/Mechanical/Piping/Electrical docs.
• Advanced MS Excel and metadata handling.
• Strong written and spoken English communication.

Responsibilities

• Control, register, and distribute project drawings and specs.
• Maintain structured digital files in DMS.
• Respond to document requests from staff, clients, subs.
• Perform QA checks to ensure ISO/customer standards.
• Identify discrepancies and track corrective actions.
• Provide admin support and generate status reports.

Skills

DMS Expertise

QDMS

InEight Document

Excel Proficiency

ISO 9001

English Communication

Document Control

Tools

QDMS

InEight Document

TeamBinder

Job description

Discover your 100% YOU with MicroSourcing!

Position: Document Controller

Work setup & shift: Hybrid | Day Shift

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your role

As a Document Controller, you will:

• Control, register, and distribute all project drawings, specifications, plans, and procedures.
• Organize and maintain structured digital files within specialized Document Management Systems (DMS).
• Respond to formal document requests, revisions, and queries from project staff, clients, and subcontractors.
• Perform quality checks on incoming and outgoing documents to ensure compliance with ISO and customer QA standards.
• Identify, report, and resolve document discrepancies, tracking required corrective actions to completion.
• Provide administrative support, generate status reports, and collaborate with broader project teams to meet delivery deadlines.

What You Need:

• Document Management System (DMS) Expertise: At least 3 years of hands-on experience using professional document control platforms such as QDMS or InEight Document / TeamBinder (managing documents solely via Excel register downloads will not qualify).
• System Workflow Vetting: Proven capability to clearly articulate and demonstrate deep knowledge of formal document control workflows (e.g., transmittals, workflows, redlines, and revision numbering).
• Engineering & Construction Literacy: Sound working exposure to multi-disciplinary engineering documentation, including Civil, Structural, Mechanical, Piping, and Electrical drawings.
• Data Management & Excel Skills: Advanced MS Excel and computer literacy to organize and audit heavy volumes of technical metadata.
• Communication: Highly competent and confident written and verbal English communication skills for handling stakeholder inquiries.

Preferred Skills/Experience:

• Direct document control experience working with a Construction, Engineering, or Maintenance service provider.
• Direct system administration or super-user experience within InEight Document or QDMS.
• Familiarity with ISO 9001 quality management principles.
• Strong problem-solving skills to independently resolve document indexing bottlenecks and transmission errors.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/