Document Control & Admin Specialist — On-site Pampanga

Brainbox; Metro Manila; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

HMO on day 1

Paid time off

37.5h week

Job summary

Brainbox seeks an Administration Assistant, Document Control to own the document register and formatting for a Swedish mining equipment client with operations across Australia, Asia and Europe. You will keep manuals, quotations and customer material accurate and on brand, working directly with the business owner on live document jobs.

Most of the role is document formatting and document control, with quotation support, marketing support and general administration making up the rest.

Qualifications

• 1–2 years in an administration, document control or coordination role.
• Advanced Microsoft Word skills including styles, section breaks, headers/footers and tables.
• Proven experience converting PDF documents into editable Word files.
• Experience maintaining a document or revision register with version numbers and statuses.
• Confident with PowerPoint, PDF editing tools, SharePoint and Microsoft 365.

Responsibilities

• Document Formatting: format long technical documents in Word using styles and sections.
• Document Control: maintain the document and revision register with versions and status.
• Quotation Support: prepare quotations using client-provided pricing/specifications.
• Marketing Support and Administration: prepare PowerPoint presentations and client materials.
• Turn urgent requests around on the same day.

Skills

Advanced Word skills

PowerPoint

SharePoint

Microsoft 365

Attention to detail

English communication

Tools

Canva

Adobe

PDF editing tools

Job description

Brainbox seeks an Administration Assistant, Document Control to own the document register and formatting for a Swedish mining equipment client with operations across Australia, Asia and Europe. You will keep manuals, quotations and customer material accurate and on brand, working directly with the business owner on live document jobs.

Most of the role is document formatting and document control, with quotation support, marketing support and general administration making up the rest.