DI & A Administrative Assistant (Project-based)

Q2 HR Solutions Inc.; Taguig; On-site; PHP 335,000 - 469,000; Full time

Job summary

Q2 HR Solutions Inc. in Taguig, Metro Manila, Philippines, is seeking an DI&A Administrative Assistant to support the Data, Insights & Analytics team with administrative, operational, and governance duties.

The role involves budget and procurement processing, governance documentation, and SharePoint management to enable efficient department operations. The ideal candidate has a bachelor’s degree and experience in admin, operations, or governance support, with proficiency in Excel, Word, and

Qualifications

• Bachelor's degree preferred in business, management, information systems, or related field.
• Experience in administrative, operations, project coordination, or governance support.
• Exposure to IT operations, data governance, or project management is an advantage.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Familiar with SharePoint and GenAI tools.

Responsibilities

• Manage budgets, procurement, service requests, and financial records.
• Administer service requests, monitor progress, and coordinate issue resolution.
• Maintain governance documents, SOPs, and compliance records.
• Update and manage DI&A SharePoint sites and document repositories.
• Support data governance by managing Atlan/SIGA requests, metadata uploads, and glossary validation.
• Coordinate meetings, workshops, and team events, including documentation and follow-ups.
• Provide day-to-day operational and project administrative support, including reporting and process improvement initiatives.

Skills

GenAI literacy

Attention to detail

Communication skills

Time management

Education

Bachelor's degree in Business Administration/Management/IS

Tools

SharePoint

Microsoft Copilot

Job description

About the role

The DI&A Administrative Assistant provides administrative, operational, and governance support to the Data, Insights & Analytics team. The role ensures efficient department operations by managing budgets, procurement, service requests, documentation, SharePoint, data governance activities, and team coordination.

Key responsibilities

• Manage budget tracking, PR/PO/GR processing, and financial records.

• Administer service requests, monitor progress, and coordinate issue resolution.

• Maintain governance documents, SOPs, and compliance records.

• Update and manage DI&A SharePoint sites and document repositories.

• Support data governance by managing Atlan/SIGA requests, metadata uploads, and glossary validation.

• Coordinate meetings, workshops, and team events, including documentation and follow-ups.

• Provide day-to-day operational and project administrative support, including reporting and process improvement initiatives.

About you

• Bachelor's degree in Business Administration, Management, Information Systems, or a related field preferred.

• Experience in administrative, operations, project coordination, or governance support.

• Exposure to IT operations, data governance, or project management is an advantage.

• Proficient in Microsoft Excel, Word, and PowerPoint.

• Familiar with SharePoint and Microsoft Copilot or other GenAI tools.

• Knowledge of procurement (PR/PO/GR), service management systems, and data governance platforms (e.g., Atlan) is a plus.