DI & A Admin Assistant

Q2 HR Solutions; Philippines; On-site; PHP 335,000 - 513,000; Full time

Job summary

Q2 HR Solutions in the Philippines is seeking a DI&A Administrative Assistant to provide administrative, operational, and governance support to the Data, Insights & Analytics team. You will help manage budgets, procurement, service requests, documentation, SharePoint, and data governance activities.

The role coordinates meetings, supports reporting and process improvements, and ensures governance documents and SOPs are up to date.

Qualifications

• Bachelor's degree in business-related field preferred.
• Experience in administrative, operations, or governance support.
• Exposure to IT operations or data governance is a plus.

Responsibilities

• Manage budget tracking, PR/PO/GR processing, and financial records.
• Administer service requests, monitor progress, and coordinate issue resolution.
• Maintain governance documents, SOPs, and compliance records.
• Update and manage DI&A SharePoint sites and document repositories.
• Support data governance by managing Atlan/SIGA requests, metadata uploads, and glossary validation.
• Coordinate meetings, workshops, and team events, including documentation and follow-ups.
• Provide day-to-day operational and project administrative support, including reporting and process improvement initiatives.

Skills

Administrative coordination

Operations support

Governance support

Budget tracking

Project coordination

Education

Bachelor's degree in Business Administration, Management, Information Systems

Tools

Excel

Word

PowerPoint

SharePoint

GenAI tools (e.g., Copilot)

Procurement systems (PR/PO/GR)

Atlan data governance

Job description

The DI&A Administrative Assistant provides administrative, operational, and governance support to the Data,

Insights & Analytics team. The role ensures efficient department operations by managing budgets, procurement, service

requests, documentation, SharePoint, data governance activities, and team coordination.

Key Responsibilities

• Manage budget tracking, PR/PO/GR processing, and financial records.
• Administer service requests, monitor progress, and coordinate issue resolution.
• Maintain governance documents, SOPs, and compliance records.
• Update and manage DI&A SharePoint sites and document repositories.
• Support data governance by managing Atlan/SIGA requests, metadata uploads, and glossary validation.
• Coordinate meetings, workshops, and team events, including documentation and follow-ups.
• Provide day-to-day operational and project administrative support, including reporting and process improvement initiatives.

Qualifications

Education

• Bachelor's degree in Business Administration, Management, Information Systems, or a related field preferred.

Experience

• Experience in administrative, operations, project coordination, or governance support.
• Exposure to IT operations, data governance, or project management is an advantage.

Technical Skills

• Proficient in Microsoft Excel, Word, and PowerPoint.
• Familiar with SharePoint and Microsoft Copilot or other GenAI tools.
• Knowledge of procurement (PR/PO/GR), service management systems, and data governance platforms (e.g., Atlan) is a plus.