Department Assistant (Brand Communication)

DigiPlus Interactive Corp; Taguig; On-site; PHP 234,000 - 346,000; Full time

Job summary

DigiPlus Interactive Corp in the Philippines seeks a Department Assistant to provide administrative and operational support to the Brand Communications team, ensuring smooth execution of department activities and day-to-day requirements.

The role involves coordinating schedules, maintaining records and trackers, preparing documents, facilitating internal coordination, and assisting in brand communication programs and projects.

Responsibilities

• Provide day-to-day administrative assistance to the Brand Communications team.
• Prepare, organize, and maintain department documents, reports, and records.
• Maintain trackers, databases, files, and monitoring reports.
• Monitor deadlines, deliverables, and action items for timely completion.
• Coordinate department meetings; prepare materials and minutes.
• Handle routine correspondence and administrative concerns.
• Assist in coordinating internal and external brand communications activities.
• Support preparation and distribution of communication materials.
• Coordinate with internal stakeholders on needs, schedules, and deliverables.
• Monitor brand materials and campaigns.
• Organize files and assets for easy access.
• Assist in approvals and revisions for communication materials.
• Serve as a coordination point for routine department requests.
• Liaise with internal departments and external partners.
• Follow up on pending requirements and approvals.
• Provide timely updates on task status.
• Assist in coordinating events, meetings, campaigns.
• Prepare reports and presentations for management.
• Perform other admin tasks as needed by the Department Head.
• Maintain confidentiality of department information.
• Additional tasks as business needs require.

Job description

DigiPlus Interactive Corp. pioneered digital entertainment in the Philippines. It introduced leading platforms BingoPlus and ArenaPlus, widely known for their engaging experiences in interactive gaming and sports entertainment. DigiPlus also operates PeryaGame and GameZone, with more to come. For more information, visit: www.digiplus.com.ph.

About the Role

The Department Assistant provides administrative and operational support to the Brand Communications team to ensure the smooth and timely execution of department activities, communications initiatives, and day-to-day requirements. The role involves coordinating schedules, maintaining records and trackers, preparing documents, facilitating internal coordination, and assisting in the implementation of brand communication activities.

Key Responsibility

Administrative & Operational Support

• Provide day-to-day administrative assistance to the Brand Communications team.
• Prepare, organize, and maintain department documents, reports, presentations, and other records.
• Maintain accurate trackers, databases, files, and monitoring reports related to department activities.
• Assist in monitoring deadlines, deliverables, and action items to ensure timely completion.
• Coordinate department meetings, prepare meeting materials, and document minutes or action points when necessary.
• Handle routine correspondence, requests, and other administrative concerns of the department.

Brand Communications Support

• Assist in the coordination and execution of internal and external brand communication activities.
• Support the preparation, consolidation, and distribution of communication materials and announcements.
• Coordinate with internal stakeholders and relevant teams regarding communication requirements, schedules, and deliverables.
• Assist in monitoring communication materials, campaigns, and other brand-related activities.
• Ensure that files, materials, and communication assets are properly organized and accessible to the team.
• Support the team in coordinating approvals and revisions for communication materials, as required.

Coordination & Stakeholder Management

• Serve as a coordination point for routine department requests and concerns.
• Liaise with internal departments, business units, and external partners when necessary.
• Follow up on pending requirements, approvals, and deliverables.
• Provide timely updates to the team regarding the status of assigned tasks and requests.
• Assist in coordinating events, meetings, campaigns, and other Brand Communications activities.

Other Responsibilities

• Assist in preparing reports, presentations, and other management requirements.
• Perform other administrative and operational tasks that may be assigned by the Department Head or immediate supervisor.
• Maintain confidentiality of department information, communication plans, documents, and other sensitive materials.
• Other task that may be assigned due to business needs.