Data-Driven Purchasing Assistant

Satellite Office; Taguig; On-site; PHP 15,803,000 - 26,339,000; Full time

Job summary

Westside Auto Wholesale in Australia is seeking a motivated, data‑driven administrator to support the buying team and post‑purchase processes. You will ensure documentation, tax forms and customer banking details are collected and organized while coordinating with suppliers and internal teams to track vehicles purchased.

You will also manage vehicle stocking in the Titan DMS, process payments and remittance notices, and produce daily reports for key stakeholders.

Qualifications

• Comfortable working with data and admin tasks.
• Excellent written and verbal communication.
• Proficient with Microsoft Office suite (Outlook, Excel, PowerPoint).
• Able to manage multiple deadlines and stay organized.
• Willingness to learn and adapt in a fast-paced environment.
• Automotive experience would be beneficial though not essential.

Responsibilities

• Supporting the buying team on a number of administrative tasks.
• Supporting the post-purchase process to ensure all documentation and key vehicle information is received (such as stocking sheets, pay-out letters, government forms and customer banking information)
• Managing provenance checks for vehicles and coordination with relevant suppliers and internal teams to collect vehicles purchased from customers.
• Stocking vehicles purchased in the dealer management system (Titan DMS).
• Coordinate with administration teams to ensure payment is made to the customer and remittance advices are sent.
• Ensure vehicles purchased are processed on a daily basis to enable accurate stocking reports.
• Preparing internal reports to be sent daily to a variety of key stakeholders in the business.

Skills

Willingness to learn and data

Team player with communication

Outlook proficiency

Excel proficiency

PowerPoint proficiency

Fast-paced & deadline-driven

Attention to detail

Initiative

Tools

Outlook

Excel

PowerPoint

Job description

Westside Auto Wholesale in Australia is seeking a motivated, data‑driven administrator to support the buying team and post‑purchase processes. You will ensure documentation, tax forms and customer banking details are collected and organized while coordinating with suppliers and internal teams to track vehicles purchased.

You will also manage vehicle stocking in the Titan DMS, process payments and remittance notices, and produce daily reports for key stakeholders.