Purchasing Assistant (Automotive industry) | Work Onsite - BGC

Satellite Office; Taguig; Hybrid; PHP 240,000 - 320,000; Full time

Benefits offered by this job

Full-time role

Friendly team culture

Training & support

Job summary

Satellite Office is seeking a Purchasing Assistant to handle high-volume data entry and administrative tasks within a growing automotive portfolio. You will support the buying team, manage post-purchase documentation, and coordinate with suppliers and internal teams to ensure accurate stocking and timely payments.

The role emphasizes attention to detail, multi-tasking under deadlines, and strong communication within a fast-paced environment.

Qualifications

• High-volume data entry experience with excellent attention to detail.
• Automotive industry experience is a strong advantage.
• Candidates from banking, insurance, or other detail-oriented industries are encouraged to apply.
• Strong written and verbal communication skills.
• Proficient in Microsoft Outlook, Excel, and similar office apps.
• Able to work in a fast-paced environment managing multiple tasks and deadlines.
• Excellent organizational and time-management skills.
• Collaborative team player capable of working with diverse stakeholders.

Responsibilities

• Support the buying team with administrative tasks.
• Assist post-purchase processes to collect documentation and vehicle information.
• Coordinate provenance checks with suppliers and internal teams.
• Stock vehicles purchased in the dealer system (Titan DMS).
• Coordinate payments and remittance advices with administration teams.
• Ensure daily processing of purchases for accurate stocking reports.
• Prepare internal reports for key stakeholders on a daily basis.

Skills

Data entry

Automotive

Banking/Insurance

Communication

Outlook/Excel

Fast-paced

Time management

Teamwork

Tools

Microsoft Outlook

Excel

Job description

PURCHASING ASSISTANT

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme!

WHAT IS A/AN PURCHASING ASSISTANT?

We are looking for someone who is highly organised, detail-oriented, and comfortable handling large volumes of data entry. Candidates with backgrounds in automotive, banking, or insurance would be ideal, particularly those accustomed to working with accuracy, processes, and tight deadlines.

One of Australia’s largest used vehicle retailers, based in Perth, Western Australia.

We’re continuing to grow and are looking for motivated, target-driven people to join our team.

We’re known for our customer-first approach, offering vehicle sales, servicing and finance solutions to customers across Perth and the wider Australian market. We combine great service with a supportive, down-to-earth team culture and a commitment to making vehicle ownership simple and convenient.

With a huge range of vehicles, we have something for everyone. Along with helping everyday customers find their next vehicle, we work with tradespeople, small businesses, mining companies and fleet buyers.

Our Service Centre also supports thousands of customers with logbook servicing, mechanical repairs, diagnostics and ongoing vehicle maintenance.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

• Supporting the buying team on a number of administrative tasks.
• Supporting the post-purchase process to ensure all documentation and key vehicle information is received (such as stocking sheets, pay-out letters, government forms and customer banking information)
• Managing provenance checks for vehicles and coordination with relevant suppliers and internal teams to collect vehicles purchased from customers.
• Stocking vehicles purchased in the dealer management system (Titan DMS).
• Coordinate with administration teams to ensure payment is made to the customer and remittance advices are sent.
• Ensure vehicles purchased are processed on a daily basis to enable accurate stocking reports.
• Preparing internal reports to be sent daily to a variety of key stakeholders in the business.

WHAT ARE WE LOOKING FOR?

• High-volume data entry experience with excellent attention to detail is essential.
• Previous experience in the automotive industry is a strong advantage.
• Candidates from banking, insurance, or other detail-oriented industries are also encouraged to apply.
• Strong communication skills, both written and verbal.
• Intermediate proficiency in Microsoft Outlook, Excel, and similar office applications.
• Ability to work in a fast-paced environment while managing multiple tasks and deadlines.
• Excellent organisational and time-management skills.
• A collaborative team player who can work effectively with different stakeholders.

We value people who are:

• Customer obsessed - We put the customer first in everything we do. Every interaction matters. We want to be famous for delivering the best experience and wowing our customers.
• Data driven - Data is part of our DNA and drives all decision making. We are informed and results driven. We seek insights and understanding that will help us improve and grow.
• Fast drivers - We have an entrepreneurial passion for working at speed. We like to accelerate and don’t hang around. We make decisions and drive fast towards our goals.
• Team players - We are better as a team than as individuals. Everyone counts. We’re inclusive, supportive and respectful and are here to have fun and win together on this journey

What’s In It For You

• A stable, full-time Monday to Friday role, so your weekends are yours.
• A friendly, down-to-earth team culture where you’ll feel part of the team from day one.
• A fun and positive workplace with people who genuinely enjoy working together.
• Direct collaboration with our Australian team, who value initiative, reliability and great customer service.
• Hands-on training and ongoing support to give you the knowledge and confidence to succeed.
• Clear expectations and achievable goals, with support available whenever you need it.
• Exposure to Australian customers and business operations
• A long-term career with a growing automotive group that continues to invest in its people.
• The opportunity to make a real difference by helping our customers have a great experience every day.