Customer Quotation Specialist

924 Hellmann Shared Service Center Inc.; Pasay; On-site; PHP 400,000 - 640,000; Full time

Job summary

924 Hellmann Shared Service Center Inc. in Pasay is seeking a Customer Quotation Specialist to manage quotation requests from existing and new customers.

You will analyze requirements, define internal quotation guidelines, and coordinate with account managers, countries and product teams to deliver accurate pricing. The role focuses on timely, competitive submissions, supports new pricing processes, and assists in customer meetings and negotiations.

Qualifications

• University/Bachelor’s in international logistics or freight forwarding with 3 years experience preferred.
• Minimum 2 years in sea and air freight pricing, RFQ/RFP management, quotations.
• Fluent in English; other languages beneficial.

Responsibilities

• Analyze and understand quotation requests from customers.
• Validate quotation requests against contract rates.
• Translate requirements into internal guidelines and coordinate pricing with stakeholders.
• Ensure timely, complete, and competitive submissions.
• Monitor quotation status with customers.
• Support pricing processes and compliance guidelines.
• Collaborate with branch operations after quotation award to start booking.

Skills

Quotation management

Stakeholder engagement

Air & ocean freight

Project management

Communication

Analytical skills

Deadline driven

Microsoft Excel

Overtime willingness

Education

Bachelor’s degree in international logistics or freight forwarding apprenticeship

Tools

Microsoft Excel

Job description

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 14.000 employees in more than 241 locations worldwide. For the better. Together.

The customer quotation specialist is a crucial position to manage the quotation requests of Hellmann’s new and existing customers. Responsible to analyze the customer requirements, define the internal quotation and solution guidelines and to coordinate with internal stakeholders. The specialist works closely with the respective account manager, countries and product team members.

About the position The customer quotation specialist is a crucial position to manage the quotation requests of Hellmann’s new and existing customers. Responsible to analyze the customer requirements, define the internal quotation and solution guidelines and to coordinate with internal stakeholders. The specialist works closely with the respective account manager, countries and product team members.

Ensure complete and competitive pricing meeting customer requirements On time submission with high quality in the format required Support new pricing process, standards and quality Assist pricing head in customer meetings/negotiations as required

Key Tasks

• Analyze and understand quotation request from customer
• Validate quotation request with exiting customer contract rates
• Translate customer requirements into internal guidelines and coordinate pricing and solution with internal stakeholders
• Consolidate feedback and checking for completeness and correctness of country / product submissions to meet customer requirements
• Reviews and benchmark pricing received from the countries / product to ensure competitive submissions to the customer
• Focus in customer engagement, fast turnaround time and complete response to customer
• Escalate in case issues cannot be resolved on time
• Comprehensive translation from internal pricing file to external customer file
• Ensure timely, competitive and complete submission of customer quotation request
• Monitor and follow up on quotation status with customer
• Engage with respective branch operation after quotation award to start booking process
• Support agreed quotation process, data quality and compliance guidelines
• Work with and keep updated with quotation relevant software and tools

Skills and Competencies

• Experience in managing customer quotations and RFQ’s from receiving from customer till submission and follow-up
• Ability to active engage with customer and internal stakeholders at different levels
• Extensive knowledge in international air and sea freight forwarding business
• Good project management and time management skills to stay on top of multiple deadlines for multiple requests in parallel
• Good communication and interpersonal skills to properly engage with regional, country stakeholders and pricing teams of different cultural backgrounds
• Strong analytical mind ideally paired with operational experience to analyze customer requirements and be able to quickly understand customer requirements and challenge countries / products for their input
• Ability to work under pressure to cope with periods of high workload and tight timelines
• Proven ability to work independently and as a team member
• Strong and enhanced user skills with Microsoft Excel (Pivot table, V/H-Lookup etc.)
• Willingness to work overtime to meet deadlines when required

Educational Background / Work Experience

• University / Bachelor’s degree in international logistics or freight forwarding apprenticeship 3 years work experience preferred in an international environment
• Minimum 2 years of experience in sea and air freight pricing, RFQ/RFP management, quotations

Language Skills

• Fluent in English (written and spoken)
• Other languages (written and spoken) beneficial

Computer Literacy

• Microsoft Office
• Microsoft Excel – advanced skills

KPI

• Quotation turn-around time (includes deadline and quality compliance)
• Compliance of bid responses considering global pricing instructions

Decision making authority

• Decision authority as delegated by the direct manager in accordance with Hellmann regulations

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender, age, any disabilities, religion, ethnic origin or sexual identity: We are looking forward to meeting you!

We are a family business for over 150 years. All these years we have relied on our exceptional people in the global Hellmann FAMILY and their unmatched passion and energy to serve our customers. Our company culture, the Hellmann Promise, is the essence of who we are, driving us to achieve greatness and fostering a sense of belonging that empowers you to thrive! Our Promise does not only include a mission, our values and leadership principles, but also our vision "For the better. Together." It manifests our unique Hellmann culture as the foundation for all our actions and decisions.

You will find a diverse and inclusive culture, where you are embraced and respected for who you are. We want you to feel valued, supported, and inspired.