Crewing Admin Support Officer

Cyan Renewables; Philippines; On-site; PHP 300,000 - 450,000; Full time

Job summary

Cyan Renewables in the Philippines is seeking a Crewing Admin Support Officer to provide comprehensive administrative support to the Crewing team, handling personnel logistics and the employee lifecycle. This full-time role reports to the Centre of Excellence - Manager and collaborates with clients, vendors and authorities.

You will maintain confidential employee records, assist with onboarding, training coordination, rostering, and travel arrangements while ensuring compliance with company

Qualifications

• Proven administrative or personnel logistics support experience.
• Experience maintaining accurate and confidential employee records.
• Experience coordinating onboarding, training, rostering and travel logistics.

Responsibilities

• Maintain accurate and confidential employee and crew records, including qualifications, training and competency information.
• Ensure compliance with company policies and regulatory requirements through timely maintenance of records.
• Coordinate crew onboarding, documentation, checks, reporting and expense claims.
• Support recruitment and rostering requirements to back fleet operations.
• Provide administrative support across employee lifecycle and training activities.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Problem-solving

Education

Certificate/Diploma in Business Administration

Tools

Microsoft Office

HRIS systems

Job description

Cyan Renewables (rebranded from MMA Offshore in July 2025) is a leading provider of marine and subsea services supporting the global energy transition. With a fleet of 35 specialised vessels, Cyan is a trusted partner to the world’s leading energy and offshore wind developers/contractors, providing comprehensive services across Asia, Europe and Australia.

Why work with us?

At Cyan Renewables group, you will join a diverse, experienced and forward-thinking team of global marine and subsea professionals. Whether onshore or offshore – we empower our team to build an exceptional career amongst our industry’s top professionals and technical experts.

• Opportunity with an Industry Leader
• Exposure to a wide variety of offshore activities

About this Opportunity

We are looking for a Crewing Admin Support Officer to join our team. This is a full-time position based in the Philippines. In this role, you will provide comprehensive administrative support to the Crewing team, assisting with personnel logistics and supporting the employee lifecycle.

Reporting to the Centre of Excellence - Manager, you will work closely with the Crewing team and collaborate with external stakeholders, including clients, vendors, and government and statutory authorities.

Key Responsibilities

• Maintain accurate and confidential employee and crew records, including qualifications, training, and competency information.
• Ensure compliance with Company policies, procedures, legislative and regulatory requirements through the accurate and timely maintenance of employee records
• Processing of PO’s and receipting of invoices for all crew change associated costs.
• Obtain flag state approval for tickets when sailing on a non-Australian vessel.
• Run reports on crew Seatime records for the crew members to reissue their tickets. This includes DP sea service requests.
• Provide administrative support across the employee lifecycle, including onboarding, documentation, checks, reporting, and expense claims.
• Coordinate crew training, inductions, bookings, purchase requisitions, and training compliance.
• Monitor crew certifications, tickets, and sea-time records, ensuring renewals and approvals are completed on time.
• Coordinate the onboarding process for new employees in accordance with Company procedures.
• Conduct references and police checks.
• Preparation of candidates resumes.
• Support crew rostering, vessel allocations, travel logistics, mobilisation, and demobilisation.
• Maintain vessel-specific training matrices and address identified training gaps.
• Assist with recruitment and rostering requirements to support fleet operations.
• Provide support to the Crewing and Training teams during periods of absence and as required.

Qualifications and Experience

• Certificate or Diploma in Business Administration or a related field is desirable.
• Previous experience in a similar administrative or personnel logistics support role.
• Proficient in Microsoft Office and experienced in using HRIS systems.
• Strong organisational skills, with the ability to manage competing priorities and deadlines in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills, with the ability to work effectively with internal teams, clients, and other stakeholders.
• Self-motivated, adaptable, and able to work independently with minimal supervision.
• Strong problem-solving and critical-thinking skills, with a practical and systematic approach to resolving issues.
• Ability to work collaboratively and provide support during busy periods.
• Marine industry experience is desirable.