Corporate Secretarial Executive

PRESTIGE ACCOUNTING PTE. LTD.; Santo Niño 1st; On-site; PHP 600,000 - 900,000; Full time

Job summary

PRESTIGE ACCOUNTING PTE. LTD. is seeking a corporate secretarial professional to provide advisory services to diverse clients, including listed companies and family offices. You will track deadlines, maintain governance records, and conduct KYC/due diligence to ensure regulatory compliance.

The role requires fluency in English and Chinese, and the ability to multitask across multiple entities with tight deadlines. Mentoring junior staff and liaising with regulators are key components of the job.

Qualifications

• Bachelor’s degree in Business Administration or related field; CSIS membership preferred.
• Minimum of 2 years corporate secretarial experience in listed companies and family offices.
• Proficient in English and Chinese (spoken and written).
• Able to manage multiple entities and meet tight deadlines in a fast-paced environment.

Responsibilities

• Provide corporate secretarial and advisory services to clients including private and public companies, foreign entities, VCCs, LLPs, and family offices.
• Track statutory filing deadlines and ensure timely regulatory compliance.
• Maintain statutory records and prepare governance documents (resolutions, minutes, registers, share transfers, AGMs/EGMs).
• Conduct KYC checks by reviewing onboarding forms and verifying client information.
• Perform due diligence on new and existing clients to assess risk and ensure compliance.
• Liaise with regulators, external legal advisers, auditors, and service providers.
• Respond to client enquiries via email and phone promptly and professionally.
• Support and mentor junior team members within the corporate secretarial team.

Skills

Corporate secretarial

Governance

Regulatory compliance

KYC checks

Due diligence

Multitasking

Team mentoring

Communication (EN/CN)

Education

Bachelor’s degree in Business Administration

CSIS membership (preferred)

Job description

Job Description

• Provide corporate secretarial and advisory services to clients, including private and public companies, foreign entities, VCCs, LLPs, and family offices.

• Track statutory filing deadlines and ensure timely compliance with regulatory requirements.

• Maintain statutory records and prepare corporate governance documents,

• including resolutions, minutes, registers, share transfers, and documentation for AGMs, EGMs, incorporations, restructurings, and striking-off.

• Conduct KYC checks by reviewing onboarding forms and verifying client information for compliance.

• Perform due diligence on new and existing clients to assess risk and ensure regulatory compliance.

• Liaise with regulators, external legal advisers, auditors, and other service providers.

• Respond to client enquiries via email and phone in a timely and professional manner.

• Support and mentor junior team members within the corporate secretarial team

Requirements

• Bachelor’s degree in Business Administration or related field： Corporate secretarial / governance-related certifications or CSIS membership preferred

• Minimum of 2 years of corporate secretarial experience in listed companies and family offices

• Experience in family office, trust company, investment firm, or private wealth structures preferred

• Good knowledge of corporate governance and statutory compliance requirements

• Able to manage multiple entities and meet tight deadlines in a fast-pacedenvironment

• Proficient in English and Chinese (spoken and written)

• Able to multitask, work independently, and be a good team player