Coordinator, Marketing & Business Development Operations

White & Case LLP Philippines; Manila; On-site; PHP 446,000 - 781,000; Full time

Job summary

White & Case LLP Philippines is seeking a proactive professional to support Marketing & Business Development operations, including matter capture, directories submissions, pitching, and league table reporting.

You will assist with planning, client research, maintaining contact databases, scheduling events, and preparing proposals, with opportunities to mentor junior staff and contribute to process improvements.

Qualifications

• Bachelor’s degree or equivalent relevant experience.
• Interest in business development, marketing, or professional services operations.
• Basic understanding of business development or professional services administrative processes with ability to learn firm procedures and systems.
• Ability to complete routine tasks accurately and independently within guidelines while seeking guidance when needed.
• Strong organizational skills and attention to detail with ability to manage multiple tasks and meet deadlines.
• Developing analytical skills to gather information, follow instructions, and make appropriate choices.
• Clear and professional communication skills to support effective collaboration.
• Basic proficiency with business software and CRM platforms or willingness to learn.

Responsibilities

• Provide high-quality operational support across core Marketing & Business Development processes including matter capture, directory and awards submissions, pitching, and league table reporting.
• Assist with strategic planning and client cultivation by gathering research on clients, prospects, and industry trends; maintaining client lists and contact databases; and supporting scheduling and logistics for client meetings and events.
• Support proposals and pitch preparation by collecting bios, deal lists, maintaining pitch templates, coordinating deadlines, and updating pitch outcomes and credentials databases.
• Draft submissions for legal directories and award entries, maintain tracking logs and repositories for rankings and awards, and lead production of legal directory results summaries.
• Act as a super connector by coordinating with other business services teams to ensure smooth delivery of M&BD activities and contribute to continuous improvement initiatives.
• Mentor and support Junior Coordinators, contribute to knowledge sharing and training materials, and oversee timely completion of M&BD tasks.
• Track key metrics and activity logs, prepare reports and summaries for leadership, maintain accurate records and documentation, support calendar maintenance, and assist with new joiner inductions.

Skills

Business development

Marketing operations

Organizational skills

Attention to detail

Communication skills

Analytical skills

Willingness to learn

Time management

Education

Bachelor’s degree or equivalent

Tools

CRM platforms

Job description

Your Role

Here’s what you will be doing:

• Provide high-quality operational support across core Marketing & Business Development (M&BD) processes including matter capture, directory and awards submissions, pitching, and league table reporting.
• Assist with strategic planning and client cultivation by gathering research on clients, prospects, and industry trends; maintaining client lists and contact databases; and supporting scheduling and logistics for client meetings and events.
• Support proposals and pitch preparation by collecting bios, deal lists, maintaining pitch templates, coordinating deadlines, and updating pitch outcomes and credentials databases.
• Draft submissions for legal directories and award entries, maintain tracking logs and repositories for rankings and awards, and lead production of legal directory results summaries.
• Act as a super connector by coordinating with other business services teams to ensure smooth delivery of M&BD activities and contribute to continuous improvement initiatives.
• Mentor and support Junior Coordinators, contribute to knowledge sharing and training materials, and oversee timely completion of M&BD tasks.
• Track key metrics and activity logs, prepare reports and summaries for leadership, maintain accurate records and documentation, support calendar maintenance, and assist with new joiner inductions.

About You

The company is looking for:

• Bachelor’s degree or equivalent relevant experience.
• Interest in business development, marketing, or professional services operations.
• Basic understanding of business development or professional services administrative processes with ability to learn firm procedures and systems.
• Ability to complete routine tasks accurately and independently within guidelines while seeking guidance when needed.
• Strong organizational skills and attention to detail with ability to manage multiple tasks and meet deadlines.
• Developing analytical skills to gather information, follow instructions, and make appropriate choices.
• Clear and professional communication skills to support effective collaboration.
• Basic proficiency with business software and CRM platforms or willingness to learn.

Compensation & Benefits

• The job description does not specify compensation or benefits details.