Conveyancing Paralegal Team Lead

HGS Offshore Staffing Solutions (HGS OSS); Metro Manila; On-site; PHP 450,000 - 650,000; Full time

Job summary

HGS Offshore Staffing Solutions (HGS OSS) is seeking a Conveyancing Paralegal with team leadership responsibilities in Metro Manila. You will handle paralegal tasks, manage email and phone communications, prepare settlements, and maintain data across spreadsheets and databases.

As Team Leader, you will set goals, delegate tasks, monitor performance metrics, and coach staff while ensuring deadlines are met. The role demands a proactive, resilient professional with conveyancing experience and

Qualifications

• Experience in conveyancing or a similar role.
• Proven leadership experience as a team leader or supervisor.
• In-depth knowledge of performance metrics.

Responsibilities

• Answer calls, take messages, and route calls.
• Respond to emails and inquiries.
• Prepare settlement matters and attend settlements.
• Enter and maintain data in spreadsheets, databases, and other systems.
• Generate reports and summaries from data.
• Ensure documentation is prepared and delivered on deadlines.
• Lead meetings, organize documents, and coordinate with team.
• Perform additional tasks directed by management.

Skills

Leadership

Conveyancing

Team management

Data analysis

Tools

Spreadsheets

Databases

Job description

The Conveyancing Paralegal is responsible for handling paralegal tasks, including answering phone calls, managing email correspondence, executing written and verbal instructions, and providing other specialized business services as required. The role requires maintaining a high standard of work under pressure while meeting established deadlines.

POSITION DESCRIPTION

• Answer phone calls, take messages, and route calls to the appropriate individuals.
• Respond to emails, correspondence, and inquiries.
• Prepare matters for settlement and attend to settlement proceedings.
• Enter and maintain data in spreadsheets, databases, and other systems.
• Generate reports and summaries from data as needed.
• Ensure all required documentation is prepared and delivered within established deadlines.
• Prepare meetings and ensure all participants have the relevant documents and information required.
• Perform any other tasks or duties as directed by management.

TEAM LEADER RESPONSIBILITIES

• Create an inspiring team environment with an open communication culture.
• Set clear team goals.
• Delegate tasks and establish deadlines.
• Oversee day-to-day operations.
• Monitor team performance and report on key metrics.
• Motivate team members.
• Identify training needs and provide coaching.
• Listen to team members’ feedback and resolve issues or conflicts.
• Recognize high performance and reward accomplishments.
• Encourage creativity and risk-taking.
• Suggest and organize team-building activities.

REQUIREMENTS:

• Relevant experience in conveyancing or a similar role.
• Proven leadership experience as a team leader or supervisor.
• In-depth knowledge of performance metrics.