Conveyancing/Legal Administrative Assistant

REMOTE STAFF, INC.; Philippines; Remote; PHP 279,000 - 502,000; Part time

Job summary

Remote Staff, Inc. is seeking a highly experienced Virtual Conveyancer to own Queensland matters end-to-end. You will manage residential sales, purchases and transfers, acting as the primary contact for clients, agents and opposing firms.

The role requires 5+ years of conveyancing expertise, mastery of LEAP and PEXA, and superior English communication. This is a remote, part-time position aligned with a fixed Australian schedule.

Qualifications

• 5+ years of dedicated Queensland conveyancing experience.
• Proficiency in LEAP Legal Software and PEXA workspaces.
• High autonomy with minimal supervision.
• Excellent spoken and written English.

Responsibilities

• End-to-End File Ownership: open matters in LEAP, diarise conditions, manage files to settlement and post-settlement reporting.
• Primary Contact & Client Management: onboarding, VOI, provide status updates by phone and email.
• Searches & Due Diligence: order and review title searches, plans, encumbrances and certificates.
• Drafting & Document Preparation: review contracts, prepare transfer docs, coordinate duty assessments, extensions.
• PEXA & Financial Administration: balance PEXA workspaces, coordinate settlement figures with financiers.
• Stakeholder Liaison: maintain prompt communication with agents, brokers, banks and opposing solicitors.

Skills

Queensland conveyancing

Autonomy

Professional English

Attention to detail

Tools

LEAP Legal Software

PEXA Platform

Job description

JO 16809 | Conveyancing/Legal Administrative Assistant

Job Status: Part-time (20hrs/week)

Work Schedule: Monday-Friday, 4 hours between 6:00 AM - 3:00 PM, Philippine Time (fixed schedule TBD)

Why Choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Reminders

• Applying to Remote Staff is 100% FREE

• Processing your application is 100% FREE

• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

Position Overview

We are seeking an autonomous, highly experienced Virtual Conveyancer to take full ownership of our Queensland conveyancing matters from end to end. Working under the general oversight of the Principal, you will run residential sales, purchases, and transfers across their entire lifecycle while serving as the primary daily contact for clients, real estate agents, brokers, and opposing firms.

Key Responsibilities

• End-to-End File Ownership: Open and set up matters in LEAP, diarise and enforce strict contract conditions (finance, building & pest, cooling-off), and manage files through to final settlement and post-settlement reporting.

• Primary Contact & Client Management: Serve as the front-facing contact for buyers and sellers; conduct client onboarding and Verification of Identity (VOI); provide regular, proactive status updates by phone and email.

• Searches & Due Diligence: Order, monitor, and review title searches, plans, encumbrances, and all required local authority/council enquiry certificates.

• Drafting & Document Preparation: Review standard REIQ contracts, prepare transfer documentation, coordinate duty assessments via QRO Online, and draft extension requests or formal contract correspondence when necessary.

• PEXA & Financial Administration: Create, invite, and balance PEXA workspaces; calculate settlement adjustments, rates, and water figures; coordinate final figures and cheque/funds directions with incoming and outgoing financiers.

• Stakeholder Liaison: Maintain prompt, professional communication with real estate agents, mortgage brokers, banks, and counterpart legal representatives to resolve issues before they threaten settlement.

Essential Requirements

• 5+ years of dedicated Queensland conveyancing experience with deep knowledge of REIQ contracts and standard conditions.

• Demonstrated proficiency in LEAP Legal Software and hands-on experience managing PEXA workspaces.

• High autonomy: Proven ability to manage a full conveyancing caseload independently with minimal daily supervision.

• Exceptional spoken and written English: Clear, professional enunciation and tone, comfortable building trust and rapport over the phone.

• Impeccable attention to detail: Strict adherence to contract timeframes, figures, and compliance procedures.

  Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.