Controller

The Boston Public Art Triennial; Boston; Hybrid; PHP 6,805,000 - 8,318,000; Full time

Benefits offered by this job

Health benefits

Professional development

Work-from-home options

Vacation policy

401(k) with employer match

Job summary

The Boston Public Art Triennial is seeking a detail-oriented Controller to lead the finance function. You will oversee day-to-day accounting, budgeting, financial reporting, and audit coordination in a hybrid Boston-based role.

Ideal candidates have nonprofit accounting experience, proficiency with QuickBooks, Bill.com, Excel, and Google Workspace, and a CPA is preferred but not required. Three days in-office, two remote days each week.

Qualifications

• Experience in nonprofit accounting and financial management.
• Budgeting, forecasting, and financial reporting experience.
• CPA certification preferred but not required.
• Proficiency with QuickBooks, Bill.com, Excel, and Google Workspace.

Responsibilities

• Manage day-to-day accounting functions including AP, AR, GL, journal entries, close, reconciliations, payroll coordination, and banking.
• Lead multi-year operating budget development and tracking (approx. $3M–$5M annually) with quarterly forecasting and budget-to-actual analysis.
• Prepare financial statements and reports for leadership, Finance Committee, and Board.
• Coordinate annual audits and liaise with external auditors; prepare audit schedules.

Skills

Nonprofit accounting

Budgeting

Financial analysis

Internal controls

Communication

Education

CPA (preferred)

Tools

QuickBooks

Bill.com

Microsoft Excel

Google Workspace

Paychex payroll

Job description

Position Summary Job Title: Controller Department: Finance Reports To: Deputy Director
Status: Full-Time (40 hours/week), Exempt

Salary: $120,000 Full health and dental benefits, professional development opportunities, work-from-home options, responsible vacation policy, MA 401(k) CORE Plan with employer match
Works Closely With: Executive Director, Finance Committee, Development Department, External Auditors
Location: Hybrid (Boston); three days in-ofice and two remote days per week

Key responsibilities include:

• Manage day-to-day accounting functions, including accounts payable, accounts receivable, general ledger maintenance, journal entries, monthly close, reconciliations, payroll coordination, and banking.
• Lead the development, tracking, and maintenance of the organization’s multi-year operating budget, currently approximately $3M–$5M annually, including quarterly forecasting and budget-to-actual analysis.
• Prepare timely and accurate financial statements, financial reports, and budget information for the Deputy Director, Executive Director, Finance Committee, and Board.
• Coordinate annual audits and serve as the primary liaison with external auditors, including preparation of audit schedules and supporting documentation.
• Oversee grant accounting, grant budgets, restricted funds, and financial reporting requirements related to grants, foundations, and donors.
• Maintain effective internal financial controls and recommend practical improvements to accounting processes and workflows.
• Oversee financial systems, including QuickBooks and Bill.com, and maintain accurate accounting records and supporting documentation.
• Partner with the Development Department and department managers on grant budgets, financial reporting, budget management, and financial procedures.
• Support organizational decision-making by providing clear financial information, guidance, and analysis to leadership and non-financial colleagues.
• Support the transition of accounting and bookkeeping functions from third-party support to an internally managed finance function.

Ideal candidate:

• The successful candidate will be technically rigorous, organized, dependable, and proactive, with strong knowledge of nonprofit accounting and financial management. They should be comfortable working independently in a small nonprofit environment while also collaborating across departments and helping colleagues understand financial information.
• Experience with QuickBooks, Bill.com, Microsoft Excel, Google Workspace, cloud-based accounting systems, and/or Paychex payroll is highly relevant. CPA certification is preferred but not required.
• Experience supporting grant-funded nonprofit organizations and an interest in public art, arts administration, culture, and community engagement are also a plus.

Deadline:

Open until filled.
Applications will be reviewed on a rolling basis.

Equal Opportunity Employer:

The Boston Public Art Triennial is committed to equity, accessibility, inclusion, and respectful collaboration with artists, colleagues, partners, and the communities the Triennial serves. We encourage candidates with diverse backgrounds and experiences to apply.