Contract Management Officer

Bank of the Philippine Islands (BPI); Manila; On-site; PHP 500,000 - 800,000; Full time

Job summary

Bank of the Philippine Islands (BPI) is seeking a Contracts Management Officer to oversee contract administration, coordinate with stakeholders, and ensure compliance with vendor obligations.

The role focuses on negotiating terms, improving templates, and maintaining strong vendor relationships while driving process efficiency and regulatory adherence.

Qualifications

• 2–3 years banking operations and contract management experience.
• Knowledge of outsourcing and service management concepts.
• Understanding of contract law principles, terms, and conditions.
• Excellent oral and written communication; leadership and people management skills.

Responsibilities

• Develops and reviews vendor contracts with business units to ensure regulatory and bank policy compliance.
• Enhance contract templates by negotiating insights and regulatory updates.
• Negotiate contract terms with vendors to meet requirements and maintain relationships.
• Propose policy and process improvements to optimize operations, processing times, and controls.
• Oversee all vendor contracts to ensure terms are met and required documents submitted.
• Supervise contract management staff to ensure HR policy compliance and professional development.
• Serve as SME on vendor contracts and regulatory compliance; advise on negotiation challenges.
• Prepare detailed reports for senior management on engagements, compliance, issues, and progress.

Skills

Leadership & People Mgmt

Communication skills

Education

Bachelor’s Degree (pre‑law preferred)

Job description

Job Description:

The Contracts Management Officer is responsible for overseeing the contract administration process, coordination with stakeholders, and compliance with contractual obligations of vendors/suppliers to ensure efficiency, minimize risks, and to foster strong vendor/supplier relationships.

Responsibilities

• Develops and reviews vendor contracts by collaborating with various business units to understand their needs and objectives, ensuring compliance with regulatory requirements, as well as bank policies and standards
• Continuously enhance the bank’s contract templates by integrating insights from negotiations, aligning with regulatory updates, and adapting to industry trends
• Negotiate legal and commercial contract terms with vendors, incorporating business unit and service delivery manager requirements to achieve optimal outcomes while fostering and maintaining strategic relationships
• Propose enhancements to policies, standards, and processes to continuously optimize contract management operations, with a focus on improving processing times and strengthening compliance and controls
• Manage and oversee all vendor contracts for the bank, ensuring adherence to agreed terms, conditions, and obligations, including the timely submission of insurance bonds and non-disclosure agreements
• Supervise and mentor the contract management staff to ensure compliance with HR policies, enhance employee engagement, and promote professional development opportunities
• Serve as the Subject Matter Expert for the entire bank on vendor contract terms, provisions, contract management processes, and regulatory compliance. Offer strategic recommendations for overcoming various negotiation challenges
• Prepare and deliver detailed reports to senior management regarding the bank's vendor contractual engagements, compliance status, issue resolutions, and progress on improvement initiatives

Qualifications

• Bachelor’s Degree preferably any pre‑law course
• 2-3 years experience in banking operations and contract management
• Knowledge of outsourcing and service management concepts
• Understanding of contract law principles, terms, and condition
• Proficiency in oral and written communicationLeadership, Coaching, and People Management skills