Supplier Base and Contracts Specialist

MGEN Thermal Energy Inc.; Pasig; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

MGEN Thermal Energy Inc. is seeking a Supplier Base and Contracts Specialist to manage end-to-end supplier and contract processes across procurement governance.

You will onboard, accredit, monitor performance, renewals and offboarding while ensuring compliance with corporate and power-sector standards. The role focuses on creating a compliant supplier base, handling contract lifecycle from intake to closeout, and delivering risk reduction, cost savings and quality improvements through rigorous

Qualifications

• Bachelor's degree in Business Administration, Legal Management, Supply Chain Management or related field.
• 3+ years of relevant experience in contract management, procurement governance, supplier accreditation or vendor management.
• Proficiency in MS Excel, PowerPoint and Word; knowledge of Maximo or similar procurement systems.
• Experience handling supplier data, governance and compliance with integrity.

Responsibilities

• Lead the full contract lifecycle from intake to closeout with compliance and documentation.
• Coordinate contract drafting, legal review, negotiations, approvals and execution.
• Monitor obligations, renewals, expirations, terminations and bond compliance.
• Manage supplier lifecycle from onboarding to accreditation, risk due diligence and master data coordination.
• Maintain audit-ready records and support governance reporting and evidence collection.
• Support maturity programs, roadshows and supplier-management initiatives.

Skills

MS Excel

PowerPoint

MS Word

Analytical thinking

Communication

Attention to detail

Education

Bachelor's degree in Business Administration

Bachelor's degree in Legal Management

Bachelor's degree in Supply Chain Management

Tools

Maximo

Job description

About the role

The Supplier Base and Contracts Specialist manages end-to-end supplier and contract processes for Supply Chain Operations and Solutions. The role ensures a qualified, compliant supplier base through onboarding, accreditation, performance management, renewals, and offboarding, while handling contracts from intake and legal review through execution, compliance, renewal, and closeout. As the primary liaison for supplier and contract matters, the Specialist resolves issues, maintains records, and ensures adherence to corporate and power-sector standards. The role supports risk reduction, quality improvement, purchasing efficiency, cost savings, compliance, and performance reporting.

Key responsibilities:

Own end-to-end Contracts Management:

• Lead the full contract lifecycle from intake, review, approval, execution, and closeout, ensuring compliance with procurement requirements, scope, commercial terms, supplier information, pricing, and supporting documentation.
• Coordinate contract drafting, legal review, negotiations, approvals, execution, and documentation.
• Monitor obligations, amendments, renewals, expirations, terminations, and bond compliance.
• Resolve contract issues, maintain accurate records and repositories, and ensure timely execution while addressing contract-related aging orders.

Own end-to-end supplier management:

• Manage the supplier lifecycle from onboarding and accreditation through classification, risk based due diligence, vendor enrollment and master data coordination, performance monitoring, development, renewal, suspension and offboarding.
• Handle applications, document review, external validation, committee recommendation, approval monitoring and supplier notification.
• Track temporary and full accreditation status with approvals, validity dates, annual requirements, risks and pending actions.
• Reassess requirements when transaction value, risk, operational criticality or engagement changes.
• Maintain reliable supplier-base and category data and continuously evaluate supplier qualifications against corporate standards.

Administer supplier performance and compliance controls:

• Complete quarterly supplier evaluations and maintain the gatekeeping tracker, records and deliberation status. Record root cause and failure analysis for suspended or critical-risk suppliers before the next cycle.
• Issue official nonconformance and positive feedback notices and close corrective actions, suspension or retention decisions.
• Maintain audit-ready records supporting no major or recurring minor nonconformity.
• Control supplier accreditation framework sign-offs and the risk map.
• Support bank-detail validation and due diligence when supplier information changes.

Own governance reporting, BAU tightening and risk evidence:

• Prepare validated monthly contract, accreditation and supplier-governance inputs.
• Maintain the master tracker, supplier database, action log and repositories as the source of truth.
• Report contract coverage and ageing, accreditation status, supplier risk, evaluation completion, first-pass quality, savings, productivity and action closure with supporting evidence.
• Record misses, near misses and required reviews in the Business as Usual (BAU) record, submit root cause and after-action reviews on time and elevate supply disruption risks with prevention records.

Support maturity, roadshow and capability programs:

• Provide contract and accreditation baselines, process documents, trackers and commitments for the Supply Chain maturity roadmap and roadshows.
• Serve as documentation focal for supplier and contracts management programs, the SCM SCOS Playbook and required records.

Deliver productivity, savings and special efficiency commitments:

• Maintain a data backed productivity baseline and support approved hard and soft savings through contract improvements, supplier negotiations and validation records.
• Provide insights for advantageous contract terms and recommend actions for quality improvement, purchasing efficiency, cost reduction and risk mitigation.
• Deliver at least one annual efficiency project with monthly milestones and validated benefits.
• Support employee engagement, lead required safety moments and maintain records

Qualifications:

Education – Bachelor's degree in Business Administration, Legal Management, Supply Chain Management, Industrial Engineering or related field.

Experience – Minimum of (3) years of relevant experience in a combination of contract management, procurement governance, supplier accreditation or vendor management.

Skills - Strong proficiency in MS Excel, PowerPoint and Word and working knowledge of Maximo or a similar procurement system and document repository. Must have sound analytical judgment, clear written and verbal communication, strong attention to detail and consistent follow through. Must be able to manage several pending parties, maintain accurate records and handle sensitive supplier and contract information with integrity.

Training or Certification - Relevant training or certification in contract management, procurement, supplier management, compliance, quality management or audit is an advantage.