Construction Project Admin - On-site Morning Shift

Jobs360; Philippines; On-site; PHP 167,000 - 279,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Attendance Bonus – up to ₱5,000 perPay

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Passion Clubs

Engaging Monthly Events

Referral Incentives

Maternity/Paternity Leaves

Job summary

Shore360 in the Philippines is seeking a Project Administration Assistant to support construction projects on-site during the morning shift. You will handle invoice coding, document control, concrete usage tracking, and payment schedule management, collaborating with project teams and stakeholders.

Qualifications include experience in construction administration or project support, attention to detail, and proficiency with Procore or similar tools.

Qualifications

• Experience in construction administration or project support.
• Strong attention to detail and organisational skills.
• Effective communication and collaboration abilities.
• Proficiency with document control systems (Procore preferred).

Responsibilities

• Support administrative tasks across client's construction projects, ensuring accuracy and timely completion of tasks.
• Invoice Coding: Verify receipt of goods, check quantities and rates against purchase orders, create purchase orders if absent, and submit coded invoices for approval.
• Document Control: Update and manage documents and drawings from consultants during design phase and periodically thereafter. Upload, check, and publish drawings in Procore and the J drive; conduct weekly audits to ensure accuracy.
• Concrete Usage Tracking: Review concrete invoices against pour plans, enter forecasted and actual quantities into the concrete register, calculate wastage and surcharges, and report discrepancies to the Contracts Administrator.
• Payment Schedule Management: Send monthly payment schedules via email, track payment data, and upload into Procore.
• Collaborate effectively with project teams and stakeholders to maintain smooth administrative operations.

Skills

Construction administration

Detail oriented

Organisational skills

Communication

Collaboration

Document control

Procore

Microsoft Office

Education

Diploma in Business Administration

Tools

Procore

Microsoft Office

Job description

Shore360 in the Philippines is seeking a Project Administration Assistant to support construction projects on-site during the morning shift. You will handle invoice coding, document control, concrete usage tracking, and payment schedule management, collaborating with project teams and stakeholders.

Qualifications include experience in construction administration or project support, attention to detail, and proficiency with Procore or similar tools.