Construction Operations Manager (Wunderbuild & Xero)

Hammerjack Pty Ltd; Philippines; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible

Job summary

Hammerjack Pty Ltd is seeking a Construction Operations Manager to streamline workflows, implement SOPs, and drive financial control across projects in the building and trades sector. With 3+ years of experience in operations, administration, or project coordination, you will manage Wunderbuild and Xero daily, oversee RFQs, budgets, and compliance, and keep leaders informed of project status.

You will also curate social media content and coordinate with designers and estimators to ensure

Qualifications

• 3+ years of experience in administrative, operations, or project coordination roles in building/trades sectors.
• Proficiency with project management software.
• Experience with accounting software for financial tracking and reconciliation.
• Strong organizational skills with attention to documentation, compliance, and financial data.
• Excellent written and verbal communication skills; ability to draft professional correspondence.
• Proactive problem-solver with ownership and initiative.

Responsibilities

• Activate and enforce SOPs; translate documentation into daily practice.
• Monitor Wunderbuild progress with photo evidence and actions.
• Oversee RFQ dispatch and follow-up to subcontractors to prevent delays.
• Maintain internal checklists across Wunderbuild or other platforms.
• Track job profitability and budgets in Wunderbuild and Xero daily; report status to founders.
• Manage end-to-end process for project variations and client acceptance.

Skills

Project coordination

Operations management

Communication

Problem solving

Tools

Wunderbuild

Xero

Social media scheduling tools

Job description

Job Overview:

Are you a skilled operations leader ready to take a growing construction business to the next level

As a Construction Operations Manager, you will streamline workflows, activate SOPs, and drive financial control to relieve leadership and scale business efficiency. We are seeking a proactive professional with 3+ years of experience in operations, administration, or project coordination within the building, construction, or trades industry. Proficiency in Xero is strongly preferred, and hands-on experience with Wunderbuild is a distinct advantage. If you excel at turning reactive processes into seamless systems, this pivotal role is your opportunity to make a high-impact difference.

Schedule:

• Monday - Friday, 8:0 AM - 5:00 PM AEST (40 hours per week)

Responsibilities:

• Proactively activate and ensure consistent adherence to established business SOPs and operational standards, moving them from documentation into daily practice.
• Monitor job progress and compliance within Wunderbuild daily, ensuring all stages are consistently updated with photo evidence and actions.
• Oversee the timely dispatch and diligent follow-up of RFQs (Requests for Quote) to subcontractors, driving prompt and complete responses to eliminate delays.
• Maintain internal checklists within Wunderbuild or other agreed platforms, ensuring consistent execution of recurring operational tasks across all projects.
• Track job profitability and budget adherence in Wunderbuild and Xero daily, providing regular updates on project financial status to founders.
• Manage the end-to-end process for project variations, from gathering subcontractor pricing to securing client acceptance and updating project budgets.
• Accurately allocate, track, and reconcile project financial documentation (e.g., receipts, supplier invoices) into back costing weekly.
• Complete and document financial compliance checklists monthly.
• Manage and triage the main business email inbox, ensuring timely responses, drafting replies, and escalating critical items to founders daily.
• Facilitate proactive communication and information flow between the designer and estimator as needed.
• Coordinate external communications with clients and subcontractors as needed.
• Curate and prepare engaging content for social media platforms (e.g., carousels, reels) that aligns with the brand weekly.
• Coordinate social media content review and approval with founders weekly.
• Schedule and publish approved social media content across all relevant platforms weekly.
• Monitor social media engagement and provide basic performance reports monthly.
• Document existing administrative workflows and decision-making processes, creating comprehensive SOPs for recurring tasks and developing a searchable knowledge base.

Requirements:

• Proven experience (3+ years) in an administrative, operations, or project coordination role, ideally within the building, construction, or trades industry.
• Proficiency with project management software.
• Experience with accounting software for financial tracking and reconciliation.
• Strong organizational skills and meticulous attention to detail, especially concerning documentation, compliance, and financial data.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence and facilitate clear internal/external communication.
• Proactive problem-solver with a strong sense of ownership and accountability.
• Ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision.
• Tech-savvy with an understanding of digital tools and a willingness to learn new software (e.g., AI tools for efficiency).

Qualifications:

• Experience with Wunderbuild is highly advantageous.
• Experience with Xero is preferred.
• Experience with social media content creation and scheduling is a plus.
• Understanding of or willingness to learn about business coaching principles (e.g., APB/TPB methodology) is beneficial.

Additional Expectations:

• A strong desire to take ownership and activate solutions, not just identify problems.
• A proactive approach to identifying areas for improvement and implementing efficiencies.
• Commitment to maintaining high standards and consistency across all operational tasks.
• Ability to work autonomously while also being a collaborative team player.
• Adaptability and openness to learning new systems and processes.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.