Construction Financial Administrator

Join MEDVA; Philippines; Remote; PHP 3,774,000 - 5,660,000; Full time

Job summary

Join MEDVA is seeking a remote Construction Billing Specialist to manage progress payments and accounts receivable for multiple projects. The role requires precise review of contracts, change orders, and payment applications, with proactive follow-up with clients.

The ideal candidate has experience with JobTread and QuickBooks, strong communication skills, and a track record of resolving billing discrepancies efficiently, while maintaining professional client relationships.

Qualifications

• Experience with construction billing processes including progress payments and accounts receivable.
• Strong attention to detail when reviewing multiple jobs, contracts, change orders, and payments.

Responsibilities

• Prepare and submit construction invoices and progress payment applications.
• Reconcile client payment ledgers with job-level accuracy.
• Review contracts, project scopes, contingencies, and change orders for billing.
• Identify missing jobs and payment discrepancies, and coordinate resolutions with clients.
• Track deposits, progress payments, outstanding invoices, and collections.
• Follow up with client accounting departments via phone and email.
• Maintain relationships with clients throughout billing and collections.

Skills

Construction billing

Analytical skills

Client communication

Collections experience

Problem solving

JobTread

QuickBooks

Billing discrepancies

Change orders

Tools

JobTread

QuickBooks

Job description

Location: Remote

Schedule: US Business Hours | Night Shift | Monday - Friday | 8AM - 5PM Mountain Time

Qualifications:

Non-Negotiables (MUST HAVE)

• Construction billing experience, particularly progress payments, payment applications, job-level reconciliation, and accounts receivable.
• Strong analytical skills and attention to detail when reviewing multiple jobs, construction contracts, change orders, and payment discrepancies.
• Excellent client communication, collections experience, independent problem-solving, and consistent payment follow-up.
• Experience using JobTread and QuickBooks.
• Familiarity with commercial construction billing.
• Experience handling contingencies, change orders, and complex payment structures.
• Experience working directly with construction companies and their accounting departments.

Responsibilities:

• Prepare and submit construction invoices and progress payment applications.
• Reconcile client payment ledgers against individual jobs and outstanding balances.
• Review construction contracts, project scopes, contingencies, and change orders.
• Identify missing jobs, incorrect payments, and other billing discrepancies.
• Track deposits, progress payments, outstanding invoices, and collections.
• Follow up with client accounting departments through phone calls and emails.
• Investigate payment discrepancies and coordinate resolutions directly with clients.
• Flag projects with outstanding payments that may require management attention.
• Maintain professional relationships with clients throughout the billing and collections process.
• Use JobTread and coordinate with the company's existing bookkeeping processes.