Conference and Seminar Executive II

RELX International; Quezon City; Sur place; PHP 223 000 - 469 000; Plein temps

Résumé du poste

RELX International is seeking an Events Operations Coordinator to support end-to-end planning, production, and post-event activities for virtual conferences and webinars.

You will manage speaker details, run registration pages, host sessions, and prepare post-event analytics, coordinating with internal teams and external sponsors.

The role emphasizes content accuracy, technical readiness, stakeholder communication, and adaptability in fast-paced environments.

Qualifications

• Bachelor’s degree required.
• 1 year of experience in events, operations, or back-office support.
• Experience with global or cross-functional stakeholders is an advantage.
• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.
• High attention to detail and strong organizational skills.
• Customer-focused with strong coordination and problem-solving abilities.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

Responsabilités

• Content Management & Pre-Production: manage speaker and session information, update assets, and coordinate materials.
• Event Execution (Production): provide technical support during live sessions and coordinate with speakers.
• Post-Event Reporting & Analytics: download, clean, and deliver analytics and reports.
• Stakeholder & Operational Support: coordinate with business units, marketing, sales, and sponsors; maintain documentation.

Connaissances

Bachelor's Degree

Event operations

Stakeholder coordination

CMS familiarity

Gleanin

MS Office

Strong communication

Attention to detail

AI tools adaptation

Formation

Bachelor's Degree

Outils

Gleanin

CMS

Virtual event platforms

Microsoft Office

Description du poste

Role Summary

Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.

Role Summary

Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.

Key Responsibilities

Content Management & Pre-Production

• Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing
• Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets
• Build and configure registration pages, Atlas Showcase pages, and virtual event platforms
• Create, revise, and upload presentations, holding slides, and exhibitor materials
• Maintain and update trackers, forms, reports, and speaker registration records
• Collate audience questions and event data from registration forms
• Handle Gleanin content uploads, updates, and downloads

Event Execution (Production)

• Provide technical and operational support during live webinars and showcase sessions
• Host, moderate, or co-host sessions alongside speakers and sponsors when required
• Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery
• Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)
• Serve as the primary point of contact for stakeholders during live events

Post-Event Reporting & Analytics (Post-Production)

• Download, clean, and deduplicate webinar analytics and performance reports
• Compile and deliver reports to Content Managers and stakeholders
• Monitor post-live webinar statistics and engagement metrics
• Upload and manage webinar recordings and on-demand content
• Ensure data accuracy to support reporting and insights generation

Stakeholder & Operational Support

• Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)
• Manage stakeholder communications via email, calls, and meetings
• Create and maintain spreadsheets, trackers, and documentation
• Perform administrative tasks and data clean-up activities
• Contribute to process improvements to enhance efficiency and event quality

Core Functions

• Content Management
• Event Moderation & Execution
• Stakeholder Coordination
• Data Reporting & Analytics

Qualifications

• Bachelor's Degree holder
• At least 1 year of experience in events, operations, or back-office support
• Experience working with global or cross-functional stakeholders is an advantage
• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
• Strong written and verbal communication skills
• High attention to detail and strong organizational skills
• Customer-focused with strong coordination and problem-solving abilities
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

For Internal Candidates

• Must be in current role for at least 1 year
• No disciplinary action within the past 12 months
• No attendance or punctuality issues within the past 12 months

Core Competencies

• Event Execution Excellence
• Stakeholder Management
• Content Accuracy & Quality Assurance
• Data Handling & Reporting
• Communication & Collaboration
• Adaptability in Fast-Paced Environments

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