Conference and Seminar Executive II

Reed Elsevier Shared Services (Philippines) Inc Company; Manila; In loco; PHP 500.000 - 700.000; Tempo pieno

Descrizione del lavoro

RELX in Manila is seeking a role to support end-to-end planning, execution, and post-event processes for conferences and webinars, ensuring content accuracy, technical readiness, and smooth stakeholder coordination for high-quality virtual experiences.

The role focuses on content management, speaker coordination, platform configuration, live production support, and post-event analytics, with a strong emphasis on detail, teamwork, and the ability to learn and apply new AI-enabled workflows.

Competenze

• Bachelor's degree required.
• At least 1 year of experience in events, operations, or back-office support.
• Experience with virtual event platforms and CMS tools preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.

Mansioni

• Content Management & Pre-Production: manage speaker/session information, proofreading, updating, uploading, auditing.
• Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets.
• Build and configure registration pages and virtual event platforms.
• Create, revise, and upload presentations, holding slides, and exhibitor materials.
• Maintain trackers, forms, reports, and speaker registration records.
• Collate audience questions and event data from registration forms.
• Provide technical and operational support during live webinars and showcase sessions.

Conoscenze

Communication

Attention to detail

Organizational skills

Problem solving

Stakeholder coordination

Adaptability

Quick learner

AI tools

Formazione

Bachelor's Degree

Strumenti

Gleanin

Microsoft Excel

PowerPoint

CMS

Descrizione del lavoro

Role Summary

Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.

Key Responsibilities

• Content Management & Pre-Production: Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing.
• Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets.
• Build and configure registration pages, Atlas Showcase pages, and virtual event platforms.
• Create, revise, and upload presentations, holding slides, and exhibitor materials.
• Maintain and update trackers, forms, reports, and speaker registration records.
• Collate audience questions and event data from registration forms.
• Handle Gleanin content uploads, updates, and downloads.
• Event Execution (Production): Provide technical and operational support during live webinars and showcase sessions.
• Host, moderate, or co-host sessions alongside speakers and sponsors when required.
• Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery.
• Manage live engagement tools (e.g., Q&A, holding slides, audience prompts).
• Serve as the primary point of contact for stakeholders during live events.
• Post-Event Reporting & Analytics (Post-Production): Download, clean, and deduplicate webinar analytics and performance reports.
• Compile and deliver reports to Content Managers and stakeholders.
• Monitor post-live webinar statistics and engagement metrics.
• Upload and manage webinar recordings and on-demand content.
• Ensure data accuracy to support reporting and insights generation.
• Stakeholder & Operational Support: Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors).
• Manage stakeholder communications via email, calls, and meetings.
• Create and maintain spreadsheets, trackers, and documentation.
• Perform administrative tasks and data clean-up activities.
• Contribute to process improvements to enhance efficiency and event quality.

Core Functions

• Content Management
• Event Moderation & Execution
• Stakeholder Coordination
• Data Reporting & Analytics

Qualifications

• Bachelor's Degree holder.
• At least 1 year of experience in events, operations, or back-office support.
• Experience working with global or cross-functional stakeholders is an advantage.
• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.
• High attention to detail and strong organizational skills.
• Customer-focused with strong coordination and problem‑solving abilities.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.
• For internal candidates: Must be in current role for at least 1 year.
• No disciplinary action within the past 12 months.
• No attendance or punctuality issues within the past 12 months.

Core Competencies

• Event Execution Excellence.
• Stakeholder Management.
• Content Accuracy & Quality Assurance.
• Data Handling & Reporting.
• Communication & Collaboration.
• Adaptability in Fast-Paced Environments.

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits.

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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. USA Job Seekers: EEO Know Your Rights.

RELX is a global provider of information-based analytics and decision tools for professional and business customers, enabling them to make better decisions, get better results and be more productive. Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions. Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.