Conference and Seminar Executive II

Relx Plc; Philippines; On-site; PHP 420,000 - 660,000; Full time

Job summary

Relx Plc in the Philippines is seeking a Conference and Seminar Executive II to support end-to-end planning, execution, and post-event processes for conferences and webinars. You will ensure content accuracy, technical readiness, and seamless collaboration with speakers, sponsors, and teams.

The role involves managing speaker details, creating registration pages, coordinating live sessions, and delivering post-event analytics and recordings to drive continuous improvement.

Qualifications

• Bachelor's degree in any field.
• 1 year of experience in events, operations, or back-office support.
• Experience with global/cross-functional stakeholders is a plus.
• Proficient communication (written and spoken) in English; strong presentation skills.
• Familiarity with virtual event platforms, CMS, and Gleanin preferred.

Responsibilities

• Manage speaker and session details, bios, headshots, logos, synopses, and assets.
• Build and configure registration pages, Atlas Showcase pages, and virtual event platforms.
• Provide technical and operational support during live webinars and sessions; moderate when needed.
• Coordinate with internal/external stakeholders via email, calls, and meetings.
• Collect and analyze post-event data; prepare reports and share insights.

Skills

Stakeholder coordination

Attention to detail

Communication

Organization

Problem solving

AI tools adoption

Education

Bachelor's Degree

Tools

Gleanin

CMS

Microsoft Office

Job description

## Conference and Seminar Executive IIApply: PHL-RE Shared Services-Manila: PHL-RE Shared Services-Iloilo: Full time: Posted Today: R118544**Role Summary:**Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.**Key Responsibilities:****Content Management & Pre-Production*** Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing* Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets* Build and configure registration pages, Atlas Showcase pages, and virtual event platforms* Create, revise, and upload presentations, holding slides, and exhibitor materials* Maintain and update trackers, forms, reports, and speaker registration records* Collate audience questions and event data from registration forms* Handle Gleanin content uploads, updates, and downloads**Event Execution (Production)*** Provide technical and operational support during live webinars and showcase sessions* Host, moderate, or co-host sessions alongside speakers and sponsors when required* Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery* Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)* Serve as the primary point of contact for stakeholders during live events**Post-Event Reporting & Analytics (Post-Production)*** Download, clean, and deduplicate webinar analytics and performance reports* Compile and deliver reports to Content Managers and stakeholders* Monitor post-live webinar statistics and engagement metrics* Upload and manage webinar recordings and on-demand content* Ensure data accuracy to support reporting and insights generation**Stakeholder & Operational Support*** Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)* Manage stakeholder communications via email, calls, and meetings* Create and maintain spreadsheets, trackers, and documentation* Perform administrative tasks and data clean-up activities* Contribute to process improvements to enhance efficiency and event quality **Core Functions:*** Content Management* Event Moderation & Execution* Stakeholder Coordination* Data Reporting & Analytics**Qualifications:*** Bachelor's Degree holder* At least 1 year of experience in events, operations, or back-office support* Experience working with global or cross-functional stakeholders is an advantage* Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred* Proficient in Microsoft Office applications (Excel, Word, PowerPoint)* Strong written and verbal communication skills* High attention to detail and strong organizational skills* Customer-focused with strong coordination and problem-solving abilities* Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.**For internal candidates:*** Must be in current role for at least 1 year* No disciplinary action within the past 12 months* No attendance or punctuality issues within the past 12 months**Core Competencies:*** Event Execution Excellence* Stakeholder Management* Content Accuracy & Quality Assurance* Data Handling & Reporting* Communication & Collaboration* Adaptability in Fast-Paced Environments**We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click** **here** **to access benefits specific to your location.**We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.**Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams** **here****.**Please read our Candidate Privacy Policy.We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.