Regulatory Compliance Assistant San Miguel Global Power

Iax GmbH; Philippines; Hybrid; PHP 360,000 - 700,000; Full time

Job summary

Iax GmbH in the Philippines seeks a meticulous regulatory records specialist to maintain comprehensive documentation, coordinate with government instrumentalities, and support ERC compliance across the energy sector. The role involves drafting official letters and memoranda, tracking regulatory submissions, and ensuring accurate record-keeping, accessibility, and archiving of all documents.

Requirements include a Bachelor’s degree in Economics, Business Management, Public Administration or

Qualifications

• Bachelor’s degree or higher in a relevant field is required.
• 1–3 years of experience in document control or records management.
• Willingness to travel occasionally for hearings and meetings.

Responsibilities

• Establish and maintain professional relationships with government instrumentalities to ensure coordination between the Department and regulatory bodies.
• Update and maintain records and matrices of the Department, and ensure proper cataloguing of applied cases for ERC.
• Draft and prepare official letters and memoranda for internal and external communications in compliance with regulations.
• Track and analyse regulatory developments, policy changes, and provide timely updates.
• Keep an organized record of all incoming and outgoing correspondences and documents.
• Assist in transmitting and delivering documents to internal departments or external agencies.
• Support SMCGPH departments in regulatory compliance tasks and coordination for submissions.
• Undertake additional responsibilities as directed by supervisors to support objectives.
• Travel occasionally for hearings and meetings related to Electric Cooperatives/Distribution Utilities.

Skills

Records management

Regulatory liaison

Communication

Education

Bachelor’s degree in Economics, Business Management, Public Administration or allied fields

Job description

SPECIFIC DUTIES AND RESPONSIBILITIES

Liaison and Coordination

1. Establish and maintain professional relationships with various government instrumentalities to ensure seamless communication and coordination between the Department (RCD) and regulatory bodies.
2. Represent the Department in official meetings, consultations, and discussions with government agencies to facilitate compliance and regulatory processes.

Records Management and Documentation

1. Update and maintain comprehensive records and matrices of the Department, ensuring the proper cataloguing of both active and expired applied cases before the Energy Regulatory Commission (ERC).
2. Ensure accuracy, accessibility, and proper documentation of all regulatory filings, submissions, and approvals related to ERC compliance.

Official Correspondences

1. Draft and prepare official letters, memoranda, reports, and other correspondences for the Department’s communication with internal departments and external agencies.
2. Ensure that all communications adhere to the Company’s standards and regulatory requirements.

Legislative and Policy Monitoring

1. Track and analyse legislative developments, regulatory updates, and policy changes in the Senate, House of Representatives, Department of Energy (DOE), and ERC.
2. Monitor public consultations, calls for comments, and regulatory issuances that may impact the Company, providing timely updates and recommendations.

Correspondence and Document Control

1. Maintain an organized record of all incoming and outgoing correspondences and documents within the Department.
2. Ensure efficient document tracking, retrieval, and archiving to support regulatory and operational requirements.

Document Transmission and Assistance

1. Provide assistance in preparing, transmitting, and delivering documents as required by internal departments or external agencies.
2. Ensure timely and secure handling of sensitive regulatory and corporate documents.

Regulatory Compliance Support

1. Assist SMCGPH Departments in ensuring adherence to regulatory requirements by providing guidance and support in compliance-related matters.
2. Help facilitate internal coordination for regulatory submissions and approvals.

Other Duties as Assigned

1. Undertake additional responsibilities and tasks as directed by the Section Supervisor, Department Head, or SMCGPH Top Management to support departmental and corporate objectives.

QUALIFICATIONS

1. Bachelor’s degree in Economics, Business Management, Public Administration or any allied/similar courses
2. Minimum of 1 to 3 years of experience in document control or records management preferably within the power generation, construction, or engineering sectors.
3. Willingness to travel occasionally on different Electric Cooperatives/Distribution Utilities for hearings and meetings