Compliance Administration Assistant | WFO | Entec

Cloudstaff Philippines Inc.; Angeles; On-site; PHP 201,000 - 357,000; Full time

Benefits offered by this job

Health and life insurance

Career advancement opportunities

Company-provided PC/Laptop

Fiber internet connection

Free Coffee

Meals and Beer Fridays

Employee referral rewards

Job summary

Cloudstaff Philippines Inc. is seeking a Compliance Administration Assistant to support regulatory compliance and quality assurance.

The role handles meticulous management, verification, and filing of trainer, partner school, and student records to ensure standards are met. You will verify marketing materials for accuracy, coordinate with schools, and maintain organized digital records to support audits and validations.

Qualifications

• Prior experience in administrative, compliance, or quality assurance roles.
• Experience within the VET/RTO sector or a similar regulated industry is highly desirable.
• Familiarity with student management systems or document control processes.

Responsibilities

• Verify and check training materials for compliance and accuracy.
• Liaise with training partners via email to follow up on submissions and corrections.
• Maintain and organize digital filing systems for trainer and school documentation.
• Update spreadsheets and registers for trainer qualifications, currency, equipment checks, and program documentation.
• Prepare student evidence for audits and validations, including redacting personal information and preparing reports.
• Conduct annual checks for teacher and trainer registrations and currency.
• Collaborate with admin teams to identify and rectify data errors in systems.
• Format documents to ensure consistency with company style guides.
• Perform other administrative tasks as required.

Skills

Administrative skills

Compliance

Quality assurance

Document control

Student Mgmt Systems

Tools

Student Management Systems

Job description

Job Description

Purpose

The Compliance Administration Assistant plays a crucial role in supporting the compliance and quality assurance functions of the RTO. They are responsible for the meticulous management, verification, and filing of critical documentation related to trainers, partner schools, and student records to ensure adherence to regulatory standards.

Why This Role Matters

In this role, you will be a cornerstone of our quality and compliance framework. Your exceptional attention to detail in maintaining accurate records, preparing for audits, and verifying documentation directly contributes to the RTO's operational integrity and its ability to meet stringent regulatory requirements. Your work is vital for ensuring our continued compliance and success.

Position Overview

This role is focused on providing essential administrative support to maintain the organisation's compliance records. You will be responsible for managing and updating key documentation, verifying information across various systems, preparing evidence for audits and validations, and liaising with internal teams to ensure data accuracy and completeness.

Responsibilities and Duties

• Verify and check school marketing materials for compliance and accuracy.
• Liaise with schools via email to follow up on marketing material submissions and required corrections.
• Maintain and organise digital filing systems for all trainer and school documentation, including qualifications and professional learning records.
• Manage and meticulously update spreadsheets and registers for tracking trainer qualifications and currency, equipment checklists, equipment photos, and Program Overview documentation.
• Prepare student evidence for internal and external audits and validation activities. This includes downloading student work, organising files systematically, redacting personal information, and preparing validation reports using established templates.
• Conduct annual checks for teacher and trainer registration and currency.
• Collaborate with administrative teams to identify and rectify data errors in organisational systems.
• Format various documents to ensure consistency and adherence to company style guides.
• Execute various administrative tasks as required.

Desired Experience

• Prior experience in an administrative, compliance, or quality assurance role.
• Experience within the VET/RTO sector or a similar regulated industry is highly desirable.
• Familiarity with student management systems or document control processes.

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

Award-winning Culture : We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

Invest in You : We support your development through comprehensive training programs, mentoring and opportunities for career advancement

Thrive as an Individual : We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.