Admin Support | WFO | Skytech

Cloudstaff Philippines Inc.; Mabalacat; On-site; PHP 223,000 - 335,000; Full time

Benefits offered by this job

Health insurance

Company-provided PC/Laptop

Fiber internet

Weekly perks: coffee, meals & beer

Job summary

Cloudstaff Philippines Inc. is seeking an organised administrative professional to support day-to-day operations, coordinating calendars, documents, and client communications.

You will work closely with the Executive Team, ensuring accurate record-keeping, onboarding, and compliance tasks; familiar with CRM systems and MS Office.

Qualifications

• Excellent organizational and time management skills.
• Enjoys helping people and delivering outstanding customer service.
• Strong attention to detail and pride in accurate work.
• Ability to manage multiple tasks and prioritise effectively.
• Comfort with technology and learning new systems.
• Professional and warm communication with clients and colleagues.
• Works well independently and as part of a team.

Responsibilities

• Scheduling appointments and maintaining team calendars.
• Preparing, processing and lodging client documentation.
• Managing incoming and outgoing correspondence.
• Assisting with client onboarding and compliance administration.
• Database and CRM management.
• Document preparation and filing.
• Supporting workflow management and internal processes.
• Coordinating meetings, events and team functions.
• General office administration duties as required.
• Assisting the Executive Assistant and wider team with administrative projects.

Skills

Organizational skills

Time management

Customer service

Attention to detail

Multitasking

Tech-savvy

Professional communication

Team player

Tools

Microsoft Office

Job description

Job Description

About the Role

You will play a key role in supporting the day-to-day administration of the practice, ensuring our clients receive a professional and seamless experience.

Responsibilities include:

• Scheduling appointments and maintaining team calendars
• Preparing, processing and lodging client documentation
• Managing incoming and outgoing correspondence
• Assisting with client onboarding and compliance administration
• Database and CRM management
• Document preparation and filing
• Supporting workflow management and internal processes
• Coordinating meetings, events and team functions
• General office administration duties as required
• Assisting the Executive Assistant and wider team with administrative projects

Why Join us?

• Supportive and collaborative team culture
• Opportunity to work with a respected business
• Ongoing training and professional development
• A role with variety and responsibility

Qualifications and Requirements

• Has excellent organisational and time management skills
• Enjoys helping people and delivering outstanding customer service
• Has strong attention to detail and takes pride in accurate work
• Can manage multiple tasks and prioritise effectively
• Is confident using technology and learning new systems
• Communicates professionally and warmly with clients and colleagues
• Works well independently while also being a valuable team member

Preferred Experience

• Previous administration, receptionist or customer service experience, preferably within an accounting, bookkeeping, legal or other professional services environment
• Experience in a professional services environment (advantageous but not essential)
• Strong Microsoft Office skills
• Knowledge of various accounting software packages is preferred but not essential
• Experience using practice management or CRM software

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc
• Cloudstaff : Build Your Career, Anywhere
• Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well‑being.
• Why Cloudstaff is the #1 Workplace?
• Award-winning Culture : We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You : We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual : We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.