Company Nurse/Administrative Assistant

HAMBURG Trading Corporation; Santa Rosa; On-site; PHP 240,000 - 360,000; Full time

Job summary

Hamburg Trading Corporation is seeking a dedicated Company Nurse/Administrative Assistant to manage employee health, wellness programs, and occupational safety compliance, while supporting HR and General Affairs. The role includes ensuring workplace cleanliness, asset management, and inventory replenishment.

Requirements include a BS Nursing degree with valid PRC license, 1–3 years in occupational health, and DOLE-OSH knowledge.

Qualifications

• BS Nursing degree with PRC license and active practice.
• 1–3 years in occupational or corporate health preferred.
• Completion of 40-hour BOSH training from DOLE-accredited provider.
• Knowledge of DOLE-OSH standards and workplace safety regulations.
• Certified in Standard First Aid and BLS with AED.
• Strong communication, organizational, and confidentiality skills.

Responsibilities

• Manage employee health, onboarding health checks, and health records.
• Coordinate wellness programs, vaccinations, and health initiatives.
• Supervise canteen and nutrition oversight for food safety.
• Ensure DOLE-OSH compliance and prepare health reports.
• Provide first aid and coordinate with external medical providers.
• Admin support for HR and GA: cleanliness, assets, and inventory.

Skills

Occupational health

Communication

Confidentiality

First aid

BLS with AED

Organizational skills

Education

BS Nursing

PRC license

40-hour BOSH Training

Job description

Job Summary

Responsible for managing health-related administration, including employee healthcare, wellness programs, and occupational health compliance, while providing administrative support to the HR and General Affairs Department in overseeing workplace cleanliness and orderliness, company assets and properties, and inventory and replenishment of office and operational supplies.

Key Responsibilities

A. Company Nurse Functions

1. Employee Health Management

• Monitor employee health, including APE follow-ups and routine vital sign screenings.

• Maintain accurate medica l records and provide health guidance.

• Conduct onboarding health checks.

2. Health & Wellness Programs

• Coordinate wellness seminars, vaccinations, and health initiatives.

• Implement preventive programs (e.g., stress management, ergonomics, lifestyle education).

• Promote workplace health and safety awareness.

3. Canteen & Nutrition Oversight

• Support meal planning to ensure nutritional adequacy and food safety.

• Provide guidance on healthy food options.

4. Regulatory Compliance

• Ensure compliance with DOLE-OSH and other health regulations.

• Prepare and submit required health and incident reports.

• Conduct workplace health inspections.

5. Medical Support

• Provide first aid and emergency care during incidents and company events.

• Coordinate with external medical providers when necessary.

B. Administrative Assistant Functions

• Monitor the cleanliness, sanitation, and overall orderliness of company premises, including offices, common areas, restrooms, and other facilities.

• Conduct routine inspections and report areas requiring cleaning, repairs, or corrective action.

• Review and monitor the accomplishment of daily checklists submitted by utility personnel.

• Coordinate with utility and maintenance personnel to address cleanliness, sanitation, and facility-related concerns.

• Oversees the schedule of garden landscaping and maintenance and ensures proper execution of work done by the third-party provider.

2. Company Assets and Properties Management

• Maintain and update records of company-issued properties and equipment assigned to employees.

• Conduct annual checking of company assets to ensure their proper utilization, condition, and accountability.

• Prepare Accountability Forms for company assets and equipment covered by approved Purchase Orders (POs).

• Document the issuance, transfer, return, damages, losses, and requests for repair or replacement of company properties.

• Coordinate with concerned departments regarding asset maintenance, repair, replacement, and proper disposition.

• Ensure that asset records are properly documented and updated for inventory and monitoring purposes.

3. Supplies Management

• Maintain and regularly update inventory monitoring records to ensure the availability and proper tracking of supplies.

• Monitor the availability, stock levels, and proper utilization of utilities supplies, pantry supplies, office supplies, cleaning materials, and medicines supplies.

• Ensure timely replenishment of supplies based on actual consumption, operational requirements, and established stock levels.

• Prepare and facilitate purchase requests for supplies requiring replenishment.

Job Qualifications

• BS Nursing graduate with valid PRC license.

• 1–3 years of experience in occupational/corporate health.

• Must have completed the 40-hour Basic Occupational Safety and Health (BOSH) Training Course from a DOLE-accredited training provider.

• Knowledge of DOLE-OSH standards and workplace safety regulations.

• Certified in Standard First Aid and BLS with AED.

• Strong communication skills, organized, proactive, and able to maintain confidentiality.