Claims Admin Assistant

hammerjack; Angeles; Hybrid; PHP 312,000 - 469,000; Full time

Benefits offered by this job

Modern workspaces

Complimentary onsite meals

Café bar with coffee and drinks

Additional time off

Tenure incentives

Job summary

hammerjack is seeking a proactive Claims administration specialist to support the team in a hybrid setup across Makati/Pampanga. You will register and maintain claims, prepare routine documents, and coordinate KYC and account updates with clients and insurers.

This role emphasizes accuracy, timely communication, and strict confidentiality, with opportunities to grow within a fast-paced, international claims environment.

Qualifications

• 2–3 years in insurance claims administration or related administrative role.
• Working knowledge of insurance claims processes, documentation, terminology, KYC, and compliance procedures.
• Experience using claims management systems for data entry, document preparation, and record maintenance.

Responsibilities

• Maintain accurate claims records: register new claims, update approved claim information, and keep supporting documents complete and current.
• Prepare claims documentation: process debit and credit notes and produce routine claim, reserve, settlement, and client advice documents.
• Coordinate claims communication: monitor mailboxes, send acknowledgments and status updates, follow up on outstanding items, and file correspondence correctly.
• Support KYC and account setup: coordinate approved address and bank-detail updates, gather required information, and create client or underwriter profiles after verification.
• Protect claims authority: escalate technical, coverage, liability, reserve, settlement, contentious, or sensitive matters to the responsible Claims Handler or Claims Manager.

Skills

Claims administration

Documentation

KYC

Coordination

Attention to detail

Tools

Claims management systems

Job description

Work Setup: Hybrid in the Makati / Pampanga office

Keep every claim moving with confidence. Join a collaborative Claims team where you’ll bring accuracy, organisation, and responsive support to every stage of claims administration—helping clients, insurers, and underwriters stay informed while ensuring authority-based decisions are escalated appropriately.

Role Overview

Support the Claims team with accurate administration, clear communication, and organised records. You’ll register and maintain claims, prepare routine correspondence and documents, coordinate KYC and account updates, track outstanding actions, and escalates decisions requiring claims authority.

Key Responsibilities

• Maintain accurate claims records: Register new claims, update approved claim information, and keep supporting documents complete and current.
• Prepare claims documentation: Process debit and credit notes and produce routine claim, reserve, settlement, and client advice documents.
• Coordinate claims communication: Monitor mailboxes, send acknowledgments and status updates, follow up on outstanding items, and file correspondence correctly.
• Support KYC and account setup: Coordinate approved address and bank-detail updates, gather required information, and create client or underwriter profiles after verification.
• Protect claims authority: Escalate technical, coverage, liability, reserve, settlement, contentious, or sensitive matters to the responsible Claims Handler or Claims Manager.

Qualifications

• 2–3 years of experience in insurance claims administration, broking support, or a similar administrative role; Singapore and/or UK insurance exposure is preferred.
• Working knowledge of insurance claims processes, documentation, terminology, KYC, and compliance procedures.
• Experience using claims management systems for data entry, document preparation, and record maintenance.
• Strong written communication and coordination skills when working with clients, insurers, underwriters, and internal teams.
• Excellent attention to detail, organisation, confidentiality, judgement, and follow-through.

What’s In It For You

• Recognised by Great Place To Work: Ranked #8 Best Workplace in the Philippines and #3 Best Workplace in IT-BPM in the Medium category for 2026.
• Work That Fits Real Life: Roles aligned with Australian and US clients, with day and night shift options plus WFH, hybrid and office-based setups depending on the role.
• Room to Grow: Structured onboarding and ongoing Learning & Development programs that help employees build skills, strengthen capability and prepare for broader responsibilities.
• Health Cover From Day 1: Health insurance coverage from Day 1 plus dependent coverage, giving employees and their families added peace of mind from the start.
• Clear Pay, Clear Expectations: Compensation aligned with the role and experience, supported by clear responsibilities and expectations from the outset.
• Work That Connects You to the Client: Work directly with international businesses as part of a dedicated team that operates as an extension of their business.
• Support Beyond Day 1: Our People & Culture and support teams stay involved beyond onboarding, providing day-to-day guidance, employee support, engagement and recognition throughout the employee experience.

Plus the everyday extras:

Modern workspaces, complimentary onsite meals, flowing coffee and drinks at our café bar, additional time off and tenure incentives.

About Us

At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact

Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.