AU Insurance Virtual Assistant

Hammerjack; Philippines; Hybrid; PHP 502,000 - 725,000; Full time

Benefits offered by this job

Hybrid options across Pampanga

Modern offices

Barista coffee

Weekly meals on-site

Health coverage with dependents

Transparent salary packages

Ongoing training

Career growth opportunities

Fortune Best Workplace recognition

Job summary

Hammerjack is hiring an AU Insurance Administrator in Pampanga with hybrid work options. You will maintain client records, coordinate renewals, prepare quotes, and manage communications for Australian clients.

Ideal candidates have 2–3 years of Australian insurance experience and are proficient with INSIGHT, WinBEAT or OfficeTech. Strong organization and clear communication are essential for timely support and accurate documentation.

Qualifications

• 2–3 years of Australian insurance experience.
• Experience using INSIGHT, WinBEAT, OfficeTech or similar platforms.
• Strong organisational and project management skills.
• Excellent multitasking with keen attention to detail.
• Proactive, collaborative, process-driven work approach.
• Ability to follow established processes and work independently.
• Clear communication to report progress and issues promptly.

Responsibilities

• Maintain client records and organise digital files for accuracy and compliance.
• Save invoices and related records in the Document Management System.
• Manage emails to support timely responses and documentation.
• Coordinate pre-renewals and prepare templates, emails and schedules.
• Assist renewal processing by highlighting changes and claims history.
• Prepare comparative quotes using client data and claims history.
• Retrieve debtor reports and send statement reminders as needed.
• Track and manage claims in the CRM with up-to-date records.

Skills

Australian insurance experience

Organisational skills

Project management

Attention to detail

Proactive and collaborative

Independent worker

Clear communicator

Tools

INSIGHT

WinBEAT

OfficeTech

Job description

Keep client records, renewals, claims, and communications moving with accuracy and care. We’re looking for a detail-focused AU Insurance Administrator who can maintain reliable records, coordinate renewals, support quoting, and keep claims activity organised. If you enjoy structured processes, clear communication, and staying ahead of deadlines, this role is built for you.

Work Setup: Hybrid in Pampanga office

Role Overview

As our AU Insurance Administrator, you’ll support day-to-day insurance operations by maintaining client records, managing documents and communications, coordinating pre-renewal and renewal activity, preparing comparative quotes, following up debtor statements, and tracking claims. You’ll help ensure information stays accurate, accessible, and aligned with company processes so clients and internal teams receive timely, dependable support.

Key Responsibilities

• Maintain Client Records: Keep client information current and organise digital files for easy retrieval, accuracy, and compliance.

• Manage Documents: Save invoices and related records in the Document Management System in line with company protocols.

• Keep Communications Moving: Manage incoming and outgoing emails to support timely responses and proper documentation.

• Coordinate Pre-Renewals: Allocate renewal tasks and prepare pre-renewal templates, emails, and schedules.

• Support Renewal Processing: Obtain renewal terms and clearly highlight changes and claims history for review.

• Prepare Comparative Quotes: Source quotes using current client data and claims history to support informed renewal decisions.

• Assist Debtor Follow-Ups: Retrieve debtor reports and send statement reminders where required.

• Track Claims Activity: Monitor and manage claims in the CRM system, keeping records accurate, current, and easy to follow.

Skills & Experience

• At least 2-3 years of Australian insurance experience.

• Experience using INSIGHT, WinBEAT, OfficeTech, or other relevant insurance platforms.

• Strong organisational, project management, and problem-solving skills.

• Excellent multitasking ability with strong attention to detail.

• A proactive, collaborative approach to process-driven work.

• Ability to follow established processes and work independently.

• Clear communication skills, including the ability to report progress and raise issues promptly.

What’s in It for You

• Flexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients.

• Workspaces that Work: Modern offices built for focus, collaboration, and real productivity.

• Coffee and Good Company: Barista coffee on demand and a café bar to unwind after work.

• Meals on Us: Complimentary meals once a week on your on-site day.

• Covered from Day One: Health coverage with free dependent coverage, so you're looked after from the start.

• Compensation You Can See: Transparent salary packages with direct client involvement.

• Room to Grow: Ongoing training and real opportunities to step into bigger roles.

• An Award-Winning Home: Join a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.

• People Who Have Your Back: Work alongside reliable, easy-going people who care about doing great work.

• A Global Stage: Work directly with international clients and see how teams scale worldwide.

About Us
At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact
Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.