Buyer & Freight Coordinator | WFO | CRK

Cloudstaff; Mabalacat; On-site; PHP 360,000 - 600,000; Full time

Job summary

Cloudstaff client, a Canadian-based manufacturer of roof safety and access systems, seeks a Buyer & Freight Coordinator in the Philippines. The role supports procurement, coordinates freight and logistics, and oversees supplier relationships and fabrication scheduling.

Responsibilities include handling invoicing, vendor documentation, shipping, and reports. Strong English, organization, and problem-solving skills are required to ensure timely, compliant operations.

Qualifications

• 1–2 years related experience in procurement, logistics, and procurement reporting.
• Ability to process invoices, resolve PO issues and ensure compliance with policies.
• Strong written and verbal English communication; capable of stakeholder coordination.

Responsibilities

• Coordinate with Accounts Receivable/Payable to ensure timely payment per deadlines.
• Resolve purchase orders and invoice documentation discrepancies.
• Support reporting on commitment and variance in procurement data.
• Prepare and submit invoices to Finance; maintain vendor records and certifications.
• Issue and evaluate vendor quotations; prepare POs for materials, freight, and fabrication.
• Coordinate freight bookings, shipments, and crane-related deliveries.
• Prepare shipping and customs docs; maintain fabrication schedules.
• Generate management reports and update Salesforce with fabrication work orders.

Skills

Procurement

Logistics coordination

Vendor management

English communication

Organization

Problem-solving

Tools

Salesforce

Inventory software

Databases

ERP systems

Job description

Our client is a Canadian-based company specializing in the manufacturing and distribution of roof safety and access systems, including permanent ladders, guardrails, and walkway systems.

The company is committed to creating safe elevated work environments through high-quality products and reliable service. It values teamwork, accountability, humility, and a strong sense of urgency in delivering quality outcomes.

Job Overview:

We are looking for a Buyer & Freight Coordinator responsible for supporting procurement activities, coordinating freight and logistics, managing vendor relationships, and overseeing fabrication scheduling. The role ensures efficient purchasing, timely shipment coordination, accurate documentation, and compliance with company policies and procedures.

Duties and Responsibilities:

• Coordinate with Accounts Receivable and Accounts Payable personnel to ensure invoices are processed and paid according to contractual obligations and internal deadlines.
• Resolve outstanding purchase orders and invoice documentation discrepancies.
• Support the Lead Commodity Specialist in preparing commitment and variance reports, including procurement reporting and analysis.
• Prepare invoices for management approval and submit documentation to Finance within established deadlines.
• Maintain vendor records and obtain verification of required vendor certifications and compliance documents.
• Request and evaluate vendor quotations and prepare purchase orders for powder coating, fabrication materials, freight, and other procurement requirements.
• Coordinate freight bookings, including daily shipments, dedicated deliveries, supplier collections, and crane-related deliveries.
• Prepare and manage shipping and customs documentation.
• Develop and maintain manufacturing fabrication schedules for welding and cutting operations.
• Prepare management reports as required.
• Maintain and update Salesforce records for all fabrication work orders.

1-2 years related experience, Knowledge of procurement, purchasing, logistics, and warehouse operations., Ability to identify operational issues, recommend appropriate solutions, and ensure compliance with company policies, procedures, and industry standards., Knowledge of shipping regulations and customs requirements., Familiarity with inventory management software, databases, and business systems., Strong written and verbal English communication skills., Ability to communicate effectively with suppliers and internal stakeholders, including onshore teams., Strong organizational, coordination, and problem-solving skills.