Supply Chain Coordinator (Ortigas)

Intelegencia; Pasig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Intelegencia in Pasig, Philippines seeks a detail-oriented Supply Chain Coordinator to support daily reporting, purchasing administration, inventory management, and supply planning. The role focuses on accurate NetSuite data, routine operational reports, and coordinating with internal teams and suppliers.

The successful candidate will be proficient in Excel, able to handle repetitive data-driven tasks, and identify discrepancies before they affect operations.

Qualifications

• Experience with ERP systems and NetSuite is preferred.
• Proficient in Excel with data-driven reporting capability.
• Strong written and spoken English for US-based interactions.

Responsibilities

• Run, refresh, and distribute scheduled reports (DOH, ATP, DC Planning, Wires, Weekly Update).
• Prepare daily reports from NetSuite exports and distribute results to Operations.
• Identify data gaps, formulas, and anomalies and escalate to the manager.
• Maintain accurate reporting files and follow procedures.
• Create POs and TOs, update and close orders, and track open balances.
• Maintain container tracking and update inventory records.
• Support transportation, order channels, and inventory allocation activities.
• Monitor vendor compliance and coordinate with teams on supplier issues.
• Review inventory, open POs, and forecast data for replenishment planning.
• Prepare data for demand planning meetings and track performance metrics.

Skills

Excel proficiency

Attention to detail

English communication

Data reporting

Organizational skills

Tools

NetSuite

CommerceHub

Smoothie

NetStock

Job description

We are seeking a detail-oriented Supply Chain Coordinator to support daily reporting, purchasing administration, inventory management, and supply planning. This role focuses on maintaining accurate records in NetSuite, preparing recurring operational reports, processing purchase and transfer orders, and coordinating with internal teams and suppliers.

The successful candidate will be organized, proficient in Excel, comfortable working with repetitive data-driven tasks, and able to identify and elevate discrepancies before they affect operations. Over time, the role will expand to include more supply planning responsibilities, including replenishment recommendations, inventory balancing, and supply performance monitoring.

Key Responsibilities

1. Reporting and Data Management

• Run, refresh, and distribute scheduled reports, including Days on Hand (DOH), Available-to-Promise (ATP), DC Planning, Wires, and Weekly Update reports.
• Prepare daily reports, including the Reship Sample Orders report, by downloading NetSuite exports, updating workbooks according to documented procedures, and distributing results to Operations.
• Identify missing data, formula errors, and unusual results, escalating issues to the manager before distributing reports.
• Maintain accurate reporting files and follow established reporting schedules and procedures.

2. Purchase Order and Transfer Order Administration

• Create purchase orders (POs) and transfer orders (TOs) based on approved plans.
• Update existing POs and TOs, including adding or removing SKUs and applying price changes.
• Close completed POs and TOs and provide the required closing updates.
• Update outstanding balances on open orders.
• Mark orders using the Vendor Delays checkbox when suppliers report delays.

3. Container Tracking and Inventory Records

• Maintain container tracking records, including dates, destination warehouses, and production notes.
• Update inventory detail records and item descriptions for displays.
• Ensure supply chain and inventory records remain accurate and current.

4. Transportation, Order Channels, and Inventory Allocation

• Support SOE transportation coordination and scheduling.
• Manage CommerceHub order and inventory activities.
• Complete CSV uploads and inventory allocation updates.
• Handle routine supply chain correspondence, including order confirmations, status requests, and follow-ups with suppliers and internal teams.

5. Vendor Compliance and Team Support

• Monitor vendor compliance and document issues for follow-up.
• Coordinate with relevant teams to track outstanding supplier-related matters.
• Take ownership of recurring responsibilities transitioned by the Supply Planning Manager as the role develops.

6. Supply Planning and Replenishment Support

• Review on-hand inventory, open purchase orders, inbound containers, and demand forecasts to identify potential shortages, excess inventory, and SKUs projected to fall below safety stock.
• Prepare replenishment recommendations, including proposed purchase orders and inventory transfers between distribution centers, for management approval.
• Monitor supplier lead times and production schedules, updating supply plans when expected dates change.
• Maintain supply planning policies and parameters, including safety stock, reorder points, minimum order quantities (MOQs), and lead times in Smoothie and NetSuite.
• Prepare data and reports for demand agreement and Sales and Operations Planning (S&OP) meetings.
• Track supply planning performance against actual results, including forecast accuracy, fill rate, and inventory turns, and flag significant variances.

Required Qualifications

• At least 2 years of experience in supply chain, purchasing, logistics, inventory administration, or a related field.
• Hands-on experience creating and editing purchase orders and transfer orders in an ERP system; NetSuite experience is strongly preferred.
• Strong Microsoft Excel skills, including lookups, pivot tables, filtering, and accurately refreshing data-driven reports.
• Excellent attention to detail and the ability to perform repetitive administrative tasks accurately and consistently.
• Strong written English communication skills for daily correspondence with US-based teams and suppliers.
• Ability to follow written procedures, maintain organized records, and proactively raise questions when information is inconsistent or unclear.
• Strong organizational skills and the ability to manage recurring deadlines and competing priorities.

Preferred Qualifications

• Experience with CommerceHub or other drop-ship, retail EDI, or order management platforms.
• Familiarity with demand planning tools such as Netstock or Smoothie.
• Exposure to ocean freight, container tracking, and carrier tracking systems such as FedEx.
• Experience in the flooring, building materials, or a related distribution industry.

What Success Looks Like

• Daily and weekly reports are completed accurately and distributed on schedule.
• Purchase orders, transfer orders, and inventory records are maintained with minimal errors.
• Supplier delays, inventory discrepancies, and potential stock shortages are identified and escalated promptly.
• Supply chain transactions and routine follow-ups are completed consistently.
• Replenishment recommendations and planning reports provide reliable support for inventory and supply decisions.