Business Operations Officer

CARE Philippines; Metro Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

CARE Philippines seeks a skilled Business Operations Officer to manage day-to-day finances, contracts, and procurement for a USD $10M+ annual budget across five teams.

Reporting to the Director of Finance and working with the Senior Grants and Finance Manager, the role covers financial reporting, grant data management, expense adjustments, and cross-department coordination with CARE's SSC and Finance Department.

Qualifications

• Bachelor’s degree in finance, accounting, or related field with 2+ years in budgeting, financial reporting, or grant management.
• Advanced Microsoft Excel proficiency with formulas, pivot tables, graphs.
• Strong organizational skills to prioritize, meet deadlines, and work under pressure.
• Ability to build positive working relationships across diverse cultures and countries.

Responsibilities

• Assist procurement and contract processes, purchase requisitions and invoices.
• Support budgeting and financial reporting, donor agreements, and budget vs. actual analyses.
• Utilize BudgetMate, Power BI, and PeopleSoft to update budgets and grant reporting.
• Collaborate across departments and with the Shared Service Center to ensure compliance and accuracy.

Skills

Advanced Excel

Organizational skills

Cross-cultural collaboration

Budgeting

Education

Bachelor’s degree in finance or accounting

Tools

BudgetMate

Power BI

PeopleSoft

Job description

Who We Are:

As a global leader, CARE is shaping the future of the humanitarian and development sector. Each year, we deliver support and services to millions of people globally. We do this by focusing on our mission and vision, and the values of equality and excellence that guide our organization. We seek dedicated individuals who align with our mission and are passionate about making it a reality by collaborating with others, embracing learning and innovation, and delivering results.

CARE is seeking a Business Operations Officer to manage day-to-day finances, contracts, and procurement for a USD $10M+ annual budget spanning five functional teams. Reporting to the Director of Finance and Business Operations and working alongside the Senior Grants and Finance Manager, this role handles financial reporting (including Budget vs. Actuals), grant data management, expense adjustments, and cross-departmental coordination with CARE's Shared Service Center and Finance Department. Additionally, the officer supports overall operations by processing contracts, purchase requisitions, invoices, payments, and budget modifications.

Responsibilities:

Procurement, Contracts and Partnership Management

• Collaborate with the Director Finance and Business Operations to draft and approve vendor and partner contracts in accordance with CARE’s partnership and contract policies. Assist with processing contracts, purchase requisitions, and purchase orders prior to the provision of services. Support the processing of invoices and payments once services have been rendered or are due. Work closely with CARE’s Accounts Payable and Procurement teams to ensure compliance with policies and procedures while addressing departmental needs. Assist the department in accurately processing travel expense reports and credit card reconciliations as needed.

Financial and Budgeting Management

• Support the Director Finance and Business Operations in preparing management reports, including financial monitoring tools, to provide frequent updates to budget holders on budget vs. actuals, spending patterns, projections, and overall financial health analyses. Collaborate closely with the Shared Service Center (SSC) and Sr. GFM to ensure donor agreements are accurately set up in PeopleSoft and Adaptive Planning. agers. Support VP USPPA to update the monthly travel expense reports.

Budget Planning and Strategy

• Utilize BudgetMate, Power BI, and PeopleSoft to create and update budget spreadsheets as needed for grant managers, budget leads, and the Senior Leadership Team (SLT).
  Assist the Director Finance and Business Operations in closing out prime and sub-recipient agreements accurately and in a timely manner.

Qualifications

• Bachelor’s degree in finance, accounting, or a related field, with 2+ years of relevant experience in budgeting, financial reporting, or grant management.

• Advanced Microsoft Excel proficiency (formulas, pivot tables, graphs).

• Strong organizational skills to prioritize, meet deadlines, pay attention to detail, and work under pressure both independently and in teams.

• Demonstrated ability to build positive working relationships across diverse cultures and countries.

Preferred

• Experience with BudgetMate, Power BI, and financial software.

• Experience in international development/humanitarian programs and multilingual proficiency

CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.