Business Operations Officer

CARE; Manila; On-site; PHP 500,000 - 800,000; Full time

Job summary

CARE USA is a leading humanitarian and development organization focused on empowering communities globally. The Business Operations Officer will manage department finances, prepare regular reports, and ensure budget stewardship across grants and contracts.

The role collaborates with SSC and the Finance Department to optimize funding utilization and financial controls. Based in Manila, the position supports the Director of Finance and Business Operations and contributes to efficient procurement,

Qualifications

• 2+ years work experience in a relevant capacity or field.
• Experience with basic financial management including budgets and financial reporting.
• Strong Excel skills (formulas, pivot tables, graphs).
• Bachelor’s Degree in finance, accounting, budget/financial management, grant management, or related field.

Responsibilities

• Draft and approve vendor and partner contracts; process contracts, purchase requisitions, and orders.
• Prepare management reports and budget monitoring tools for budget holders.
• Close prime and sub-recipient agreements; coordinate with SSC and Finance.
• Support grants and contracts management across multiple teams as needed.

Skills

Team collaboration

Under pressure

Time management

Attention to detail

Education

Bachelor’s Degree in Finance/Accounting

Tools

Excel

Power BI

BudgetMate

PeopleSoft

Job description

Job Description:

Work Location :

Philippines - Manila

Type of Post :

Not Applicable

Other Possible Location :

Pakistan - Bana Allai

Funding :

APPROVED

Expected Travel :

Not Applicable

Language Requirement :

English

Employee Duration :

Full-Time

• Starting salaries are based on various factors, including candidate experience, education, knowledge, skills, and the cost of labor where the job is based. Salaries listed only apply to jobs based in the US.

Who We Are

As a global leader, CARE is shaping the future of the humanitarian and development sector. Each year, we deliver support and services to millions of people globally. We do this by focusing on our mission and vision, and the values of equality and excellence that guide our organization. We seek dedicated individuals who align with our mission and are passionate about making it a reality by collaborating with others, embracing learning and innovation, and delivering results.

What We Are Looking For

At CARE, we value diversely talented people who can bring different experiences and perspectives to our organization. We know that not all applicants will have every skill and qualification. We encourage everyone who meets the minimum required qualifications to apply. Having one or more of the preferred qualifications will strengthen an application. But, even if you are earlier in your career or followed a non-traditional educational or professional path, we hope you will consider a career at CARE.

Job Title:

BUSINESS OPERATIONS OFFICER

Job Location(s):

Philippines - Manila

Job Summary

CARE USA is one of the world's largest humanitarian and development organizations fighting global poverty. Founded in 1945 in the wake of World War II, CARE has evolved over time from our famous CARE Packages of life-saving food to long-term development projects. Our work is centered around and built with the leadership of local partners and local communities with a special lens of always putting women and girls at the center of our approach. During 2020, CARE worked in over 100 countries, reaching more than 90 million people through 1,300 projects. CARE is seeking a Business Operations Officer to join its Policy Advocacy, Global Advocacy, CARE Action Now, Humanitarian Advocacy, and US Programs Department to support the department’s financial and budget management. This role supports the management and continuous improvement of systems and processes to ensure strong stewardship of an annual budget of over USD 10 million, spanning five functional teams and multiple accounts, including both restricted grants and unrestricted allocations. Working closely with the Senior Grants and Finance Manager, this position leads day-to-day financial management for the department. Using CARE’s financial systems and departmental management tools, key responsibilities include preparing regular BVA and other financial and spending reports; analyzing spending against budget projections; entering and maintaining data related to new and closing grants; and collaborating closely with the Shared Service Center (SSC) and the CARE Finance Department to process new funding, adjust expenses, and complete other internal financial management processes. In addition, this role provides grants and contracts support to the Senior Grants and Finance Manager and all functional teams, including processing purchase requisitions, contracts, purchase orders, invoices and payments and budget modifications. The position reports to the Director Finance and Business Operations, who leads overall financial management for the department.

Responsibilities

Procurement, Contracts and Partnership Management

• Collaborate with the Director Finance and Business Operations to draft and approve vendor and partner contracts in accordance with CARE’s partnership and contract policies. Assist with processing contracts, purchase requisitions, and purchase orders prior to the provision of services. Support the processing of invoices and payments once services have been rendered or are due. Work closely with CARE’s Accounts Payable and Procurement teams to ensure compliance with policies and procedures while addressing departmental needs. Assist the department in accurately processing travel expense reports and credit card reconciliations as needed.

Financial and Budgeting Management

• Support the Director Finance and Business Operations in preparing management reports, including financial monitoring tools, to provide frequent updates to budget holders on budget vs. actuals, spending patterns, projections, and overall financial health analyses. Collaborate closely with the Shared Service Center (SSC) and Sr. GFM to ensure donor agreements are accurately set up in PeopleSoft and Adaptive Planning. agers. Support VP USPPA to update the monthly travel expense reports.

Budget Planning and Strategy

• Utilize BudgetMate, Power BI, and PeopleSoft to create and update budget spreadsheets as needed for grant managers, budget leads, and the Senior Leadership Team (SLT). Assist the Director Finance and Business Operations in closing out prime and sub-recipient agreements accurately and in a timely manner.

Other duties as assigned

• Any other tasks assigned by line manager

Required Qualifications

• 2+ years work experience in relevant capacity or field

Experience with basic financial management skills including developing and monitoring budgets and financial reporting

• Demonstrated ability to work both independently and as part of a team.
• Demonstrated ability to collaborate well with others across countries and cultures and develop and maintain positive working relationships.
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail.
• Ability to work effectively under pressure and maintain a positive attitude.
• Strong Microsoft Excel skills (formulas, pivot tables, graphs);
• Bachelor’s Degree and work experience in finance, accounting, budget and financial management, grant management and/or relevant fields of study.

Interest in/passion for CARE’s mission and values

Preferred Qualifications

• Experience with financial software, BudgetMate and PowerBi financial management tools
• Proficiency in multiple languages
• Experience in development and humanitarian programming

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job‑seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up‑front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at [e-mail].

CARE is an Equal Opportunity employer. We provide equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, religion, ancestry, national origin, age, disability, marital status, or veteran status, or any other characteristics protected under applicable law.

Starting salaries are based on internal equity, candidate experience, and the cost of labor where the job is based. Salaries listed only apply to jobs based in the US.