Business Admin Manager

Rise; Compostela; On-site; PHP 700,000 - 1,200,000; Full time

Job summary

Rise is seeking a Business Admin Manager in Cebu City, Philippines. You will oversee administrative activities, logistics, and executive support across Manila, Cebu, Davao, and Iloilo, driving efficiency and compliant operations.

You will lead the Business Admin team, manage scheduling and travel, handle vendor relationships, and coordinate facilities, permits, and audits. Strong leadership and communication are essential for cross-location collaboration.

Qualifications

• Bachelor's degree in business administration, management or related field.
• Minimum 5 years of relevant experience in business admin or operations support, reporting to senior leadership.
• Proven experience in team supervision across multiple locations.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Slack, and office productivity tools.

Responsibilities

• Lead and manage the business admin department across all regional locations.
• Provide comprehensive business admin support to leadership and high-level assistance.
• Manage scheduling for leadership, including agendas, mail, email, calls and travel arrangements.
• Oversee travel, hotel bookings, transportation and meal coordination for leadership and staff.
• Ensure timely processing and liquidation of payments across company cards and expenses.
• Source and negotiate with transportation, airline and accommodation partners for cost efficiency.

Skills

Team supervision

Vendor management

Office administration

Budget planning

Communication

Project coordination

Time management

Education

Bachelor's degree in business administration or related field

Tools

Google Workspace

Slack

Job description

Business Admin Manager

Company: Rise | Job Type: Full Time | Location: Cebu City, Philippines

The Business Admin Manager is responsible for overseeing and strategically managing the company’s administrative activities, company-wide logistics, and high-level executive support functions. This role involves leading the Business Admin team to ensure seamless office operations and a results-driven support environment across all locations—including Manila, Cebu, Davao, and Iloilo. The position focuses on business permitting, process implementation, and facilities maintenance, while serving as a strategic administrative partner to senior leadership to drive operational efficiency.

Duties & Responsibilities

• Lead and manage the business admin department across all regional locations to ensure consistent performance and professional growth.
• Provide comprehensive business admin support to leadership, ensuring seamless office administration and high-level assistance.
• Manage professional and personal scheduling for the leadership team, including agendas, mail, email, calls, and travel arrangements.
• Oversee company travel requirements, including hotel bookings, transportation, and meal coordination for leadership and staff.
• Ensure timely and accurate processing and liquidation of payments for all business admin services across company credit cards and leadership expenses.
• Source, cultivate, and negotiate with transportation, airline, and accommodation partners to ensure optimal service and cost efficiency.
• Implement strict conduct and confidentiality measures within the business admin team regarding all business materials and communications.
• Manage the administration of facilities, housekeeping, and asset management in each location to maintain functional work environments.
• Support the planning and execution of office upgrades and maintenance in existing sites, coordinating with contractors and internal stakeholders.
• Coordinate the procurement of IT peripherals, housekeeping supplies, and kitchen consumables while managing vendor relationships and inventory.
• Manage all administrative documentation, including business permits, contracts, certificates, and visas, ensuring full regulatory compliance.
• Prepare reportorial requirements for submission to regulatory bodies and represent the department during audits and inspections.
• Oversee all company owned or rented vehicles, including repair, maintenance, registrations, insurance policies, and driver utilization.
• Initiate and implement business admin policies and procedures that drive cost efficiency and increase office productivity.
• Plan and organize company events and internal meetings, managing budgets and coordination from inception to completion.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Minimum of 5 years of relevant experience in business admin or operations support, reporting directly to senior leadership.
• Proven experience in team supervision, mentoring, and providing direction across multiple office locations.
• Strong organizational and time-management skills with the ability to manage multiple priorities and project deadlines.
• Excellent written and verbal communication skills for interacting with internal teams and external partners.
• Critical thinking and problem-solving abilities to handle operational complexities in a fast-paced environment.
• Proficiency in Google Workspace, Slack, and office productivity tools.
• Knowledge of facilities management principles and support for office maintenance and upgrades.
• Demonstrated ability to collaborate with vendors, contractors, and internal stakeholders to achieve objectives.
• Flexible team player with a high degree of discretion and a proactive approach to business needs.

Personal Attributes

• Exceptional communication skills to effectively interact with various stakeholders across multiple locations, particularly during office fit-out projects.
• Detail-oriented approach to ensure accuracy and quality in all administrative processes, with particular attention to project specifications and requirements.
• Strong leadership skills to guide and motivate the Business Admin team in different locations, fostering a collaborative and results-driven environment.
• Analytical mindset to assess situations and make informed decisions, particularly in the context of office fit-out projects, considering cost-effectiveness and efficiency.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.