Branch Development Assistant

SMLC Behavioral Therapy Inc; Quezon City; On-site; PHP 279,000 - 469,000; Full time

Job summary

SMLC Behavioral Therapy Inc is seeking a Branch Development Assistant to support the Branch Development Team in managing expansion, construction, leasing, documentation and administrative operations.

The ideal candidate has 2–4 years of experience in project coordination, construction, leasing or branch development and can coordinate with multiple departments to ensure timely completion of projects. This role is based at our head office in Quezon City.

Qualifications

• Bachelor's Degree in Business Administration, Management, Engineering, Architecture, Project Management, or any related field.
• 2–4 years of relevant work experience in Project Management, Construction, Leasing, Branch Development, or Administrative Support.
• Strong organizational, coordination, and administrative skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to manage multiple tasks and meet deadlines.
• Detail-oriented with analytical and problem-solving skills.
• Willing to be assigned at Head Office - Regalado Avenue, West Fairview Quezon City.

Responsibilities

• Provide administrative support to Branch Development Head.
• Coordinate with Purchasing, Finance, Accounting and other departments.
• Prepare, process and monitor operational documents, requests and reports.
• Respond to inquiries from Branch Partners regarding operations.
• Disseminate memorandums and updates to Branch Partners and internal stakeholders.
• Assist in monitoring branches under construction, relocation, reopening, expansion.
• Evaluate potential branch locations via feasibility studies and market data.
• Prepare and monitor COL documents and leasing requirements.
• Coordinate branch endorsements for openings, relocations and renovations.
• Monitor readiness and completion prior to opening.
• Monitor deliveries of journals, toys, uniforms, CCTV, logos, equipment, and supplies.
• Maintain Branch Inventory Sheets and coordinate with suppliers.
• Process fund requests, reimbursements, and liquidation documents.
• Coordinate with Finance on operational concerns and portal access for new branches.
• Assist in processing investor shares and centralized payments.
• Evaluate construction proposals and monitor timelines and contractor updates.
• Coordinate with contractors on project updates and branch readiness.
• Support lease documentation and expansion activities.
• Prepare monitoring reports and documentation; track performance.

Skills

Organizational skills

Coordination

Administrative skills

Communication

Interpersonal skills

MS Office

Google Workspace

Time management

Attention to detail

Analytical skills

Education

Bachelor's Degree in Business Administration, Management, Engineering, Architecture, Project Management, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Google Workspace

Job description

About the Role

We are looking for a highly organized and detail-oriented Branch Development Assistant to support the Branch Development Team in managing branch expansion, construction, leasing, documentation, and administrative operations. The ideal candidate has experience in project coordination, construction, leasing, or branch development and can effectively coordinate with different departments to ensure the timely completion of branch development projects.

Requirements:

• Bachelor's Degree in Business Administration, Management, Engineering, Architecture, Project Management, or any related field.

• Preferably with 2–4 years of relevant work experience Project Management, Construction, Leasing, Branch Development, or Administrative Support.

• Strong organizational, coordination, and administrative skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.

• Able to manage multiple tasks and meet deadlines.

• Detail-oriented with strong analytical and problem-solving skills.

• Willing to be assigned at Head Office - Regalado Avenue, West Fairview Quezon City

Key Responsibilities:

Administrative Support

• Provide administrative support to the Branch Development Head.

• Coordinate with Purchasing, Finance, Accounting, and other departments regarding branch development requirements.

• Prepare, process, and monitor operational documents, requests, and reports.

• Respond to inquiries from Branch Partners regarding operational and branch development concerns.

• Disseminate memorandums, announcements, and operational updates to Branch Partners and internal stakeholders.

Branch Development & Expansion

• Assist in monitoring branches under construction, relocation, reopening, and expansion.

• Assist in evaluating potential branch locations through feasibility studies, market research, and available demographic data.

• Assist in the preparation, review, and monitoring of Contract of Lease (COL) documents and other leasing requirements.

• Coordinate branch endorsements for new branch openings, relocations, and renovation projects.

• Monitor branch readiness and completion requirements prior to opening.

Project Coordination & Inventory Monitoring

• Monitor deliveries and completion of branch operational requirements, including:

  • Journals

  • Toys

  • Uniforms

  • CCTV Systems

  • Sintra Board Logos

  • Office Equipment

  • Other branch operational supplies

• Maintain and update Branch Inventory Sheets.

• Coordinate with suppliers and internal departments regarding project and delivery status.

Finance & Documentation

• Process and monitor fund requests, reimbursements, and liquidation documents.

• Coordinate with the Finance Department regarding operational concerns.

• Request financial reports and facilitate portal access for newly opened branches.

• Assist in processing documents related to investor shares, branch partner allowances, and centralized payment transactions.

Construction & Leasing Support

• Assist in evaluating construction proposals from third-party contractors.

• Monitor construction timelines and project progress.

• Coordinate with contractors regarding project updates and branch readiness.

• Support lease documentation and branch expansion activities.

Monitoring & Reporting

• Monitor branch development activities and operational progress.

• Prepare and maintain accurate monitoring reports and documentation.

• Assist in tracking branch operational performance and project accomplishments.

• Perform other duties assigned by the Branch Development Head
  

Why Join Us?

• Career growth and development opportunities.

• Collaborative and supportive work environment.

• Opportunity to contribute to nationwide branch expansion projects.