Branch Admin

Private Advertiser; Metro Manila; On-site; PHP 300,000 - 540,000; Full time

Job summary

Private Advertiser is seeking a Store Branch Admin to support day-to-day administrative, clerical, and store operations at the branch level in Metro Manila. The role ensures smooth operations by maintaining inventory records, handling local HR and attendance tracking, managing petty cash, and coordinating communications with head office and logistics.

Responsibilities include organizing files, monitoring supplies, acting as the main contact with vendors, processing correspondence, coordinating

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• 1–2 years of administrative, store operations, or office support experience.
• Proficient in MS Office (Excel, Word) and basic inventory/ERP software.
• Strong organizational skills and clear verbal/written communication.

Responsibilities

• Maintain and organize daily store administrative files, reports, and official documentation.
• Monitor branch utility usages, office supply levels, and stock replenishments.
• Serve as the main contact between branch, corporate head office, and vendors/landlords.
• Handle incoming/outgoing correspondence, phone calls, and dispatch paperwork.
• Coordinate with warehouse and logistics teams regarding stock deliveries and receipts.
• Perform stock auditing, physical counts, and daily discrepancy reporting.
• Process inventory documents (RR, DR, PO).
• Monitor daily time records, overtime, and leave applications.
• Assist in onboarding local store staff and handling basic employee inquiries.
• Support local recruitment by gathering applicant documents and scheduling interviews.

Skills

Strong communication

Organizational skills

Attention to detail

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

MS Excel

ERP software

Job description

About the role

The Store Branch Admin oversees day-to-day administrative, clerical, and operational support at the branch level. This role ensures smooth store operations by maintaining accurate inventory records, handling local HR and attendance tracking, managing petty cash, and coordinating inter-departmental communications between the branch, corporate head office, and logistics.

Key responsibilities

• Maintain and organize daily store administrative files, reports, and official documentation
• Monitor branch utility usages, office supply levels, and store consumables; request replenishments as needed
• Serve as the main point of contact between the branch, corporate head office, and external vendors/landlords
• Handle incoming/outgoing business correspondence, phone calls, and dispatch paperwork
• Coordinate with warehouse and logistics teams regarding stock deliveries, item transfers, and incoming receipts
• Perform regular stock auditing, physical counts, and daily discrepancy reporting
• Process inventory documents, including Receiving Reports (RR), Delivery Receipts (DR), and Purchase Orders (PO)
• Monitor branch personnel daily time records (DTR), overtime, and leave applications
• Assist in onboarding local store staff, store helper orientation, and handling basic employee inquiries
• Support local recruitment efforts by gathering applicant documents and scheduling interviews for branch vacancies

About you

• Bachelor's degree in Business Administration, Office Management, or related field (College level/Vocational graduates with strong experience considered)
• 1–2 years of administrative, store operations, or office support experience (Retail/Manufacturing industry preferred)
• Proficient in MS Office (Excel, Word), basic inventory/ERP software, and email correspondence
• Strong organizational skills, keen attention to detail, reliable problem-solving skills, and clear verbal/written communication