Bookkeeper and Administrative Assistant for a Construction Company in Canada

Virtual Coworker Inc.; Manila; On-site; PHP 201,000 - 335,000; Full time

Job summary

Virtual Coworker Inc. in Manila seeks a meticulous Bookkeeper to handle daily transactions, AP/AR, and job costing for residential construction projects. Must have QuickBooks Online proficiency, bank reconciliations, and strong English communication for coordinating with vendors and the owner.

You will also manage the inbox/calendar, digital files, and assist with ad hoc admin tasks. The role includes preparing monthly reports (P&L, AR/AP aging, job cost summaries) and ensuring accuracy across

Qualifications

• Proficiency in QuickBooks Online (or client's accounting software).
• Solid understanding of AP, AR, bank and credit card reconciliations.
• Experience coding expenses by job/project for accurate job costing.
• Excellent written and verbal English for communication with vendors and owner.

Responsibilities

• Record daily transactions in QuickBooks (or client software).
• Reconcile bank and credit card accounts monthly.
• Manage accounts payable: invoices, due dates, payment runs.
• Manage accounts receivable: invoices, progress billings, follow up on overdue payments.
• Code expenses by job/project for accurate job costing.
• Prepare monthly reports (P&L, AR/AP aging, job cost summaries) for owner.

Skills

QuickBooks Online

AP/AR

Bank Reconciliation

Job Costing

Attention to Detail

English Communication

AI Translation (French-English)

Inbox & Calendar Management

Excel / Google Sheets

Tools

QuickBooks Online

Excel

Google Workspace

Microsoft Office

Job description

Client Information

The Company is a construction company specializing in residential renovation and construction services. It provides professional workmanship for projects such as home renovations, remodeling, additions, kitchens, bathrooms, and other residential improvements.

Job Description

Bookkeeping

• Record daily transactions in QuickBooks (or the client's accounting software), including expenses, deposits, and vendor bills
• Reconcile bank and credit card accounts monthly
• Manage accounts payable: enter subcontractor and supplier invoices, track due dates, and prepare payment runs for approval
• Manage accounts receivable: prepare and send client invoices and progress billings, track outstanding balances, and follow up on overdue payments
• Code expenses to the correct job/project so job costing stays accurate
• Prepare monthly reports (P&L, AR/AP aging, job cost summaries) for owner review

Administrative

• Manage the owner's inbox and calendar, and flag priority items
• Maintain organized digital files for contracts, permits, invoices, and project documents
• Handle vendor and client correspondence, and answer routine inquiries
• Do data entry, document preparation, and other ad hoc administrative tasks

Must Haves

• Proficiency in QuickBooks Online (or the client's accounting software)
• Solid understanding of accounts payable (AP), accounts receivable (AR), bank and credit card reconciliations, and month-end close
• Experience coding expenses by job/project to maintain accurate job costing
• Strong attention to detail and accuracy with numbers
• Excellent written and verbal English for communication with vendors, clients, and the owner
• Ability to use AI tools to ensure accurate translation between French and English
• Experience managing an inbox, calendar, and digital files
• Proficiency in Google Workspace and/or Microsoft Office, especially Excel