Billing Specialist

Lean Solutions Group; Makati; On-site; PHP 300,000 - 550,000; Full time

Job summary

Lean Solutions Group is seeking a Billing Specialist (Accounting Support II) in the Philippines to manage invoices, adjustments, and billing discrepancies. You will collaborate with Account Management, Operations, Revenue Management, and other teams to ensure accurate billing and timely postings.

The role emphasizes attention to detail, Excel mastery, and professional communication to support audits and monthly closings.

Qualifications

• 1–2 years of billing or accounting experience.
• Knowledge of accounting support procedures.
• Proficient in Microsoft Excel.
• Detail-oriented with strong organizational and time management.
• Ability to prioritize in a fast-paced environment.
• Professional communication and customer service skills.

Responsibilities

• Support daily billing activities and adjustments to ensure timely invoicing.
• Coordinate between Account Manager, Operations and Revenue Management for proper billing.
• Identify and report discrepancies or errors promptly.
• Assist with inquiries related to billings and adjustments.
• Prepare templates to upload invoice adjustments, credits, and debits to ERP.
• Upload data of new customers and changes to ERP (address, payment terms, etc).
• Liase with Billing, Account Management, AR/AP, and Cargo Claims about refunds.
• Maintain records for audits and reporting.
• Generate reports for monthly reconciliations and closings.
• File and retain accounting documents per retention policies.
• Follow established procedures and internal controls.

Skills

Attention to detail

Time management

Prioritization

Communication skills

Customer service

Accounting knowledge

Tools

Microsoft Excel

Job description

Billings Specialist (Accounting Support II)

The Billing Specialist is responsible for managing and processing invoices, adjustments to invoices as well as identifying and resolving billing discrepancies.

Key Responsibilities

• Support daily billing activities and billing adjustments processing. Ensure all invoices are billed in a complete and timely manner.


• Serve as the liaison between the Account Manager, Operations team and Revenue Management team to ensure billing is executed properly.


• Identify and report discrepancies or errors promptly.


• Assist with inquiries related to billings and billing adjustments.


• Prepare templates to upload invoice adjustments, credit memos and debit memos to ERP system.


• Prepare templates to upload data of new customers as well as changes to customer data (address, payment terms, late fees, etc) to ERP system.


• Serve as the liason between multiple teams (Billing, Account Management, Accounts Receivable, Accounts Payable and Cargo Claims) to provide customers with details regarding their check or ACH refunds.


• Maintain accurate records and documentation for audits and reporting.


• Generate reports to facilitate monthly reconciliations of accounts and closing activities.


• File and maintain accounting documents in accordance with retention policies.


• Follow established procedures and internal controls.

Required skills and qualifications:

• 1 to 2 years of related experience.


• Knowledge of accounting support procedures.


• High proficiency in Microsoft Excel.


• Strong attention to detail with organizational and time-management skills.


• Ability to prioritize tasks in a fast-paced environment.


• Professional communication and customer service skills.