Billing Specialist

SyCip Salazar Hernandez & Gatmaitan; Makati; On-site; PHP 223,000 - 357,000; Full time

Job summary

SyCip Salazar Hernandez & Gatmaitan in Makati is seeking a Billing Clerk to support the firm’s billing and accounting functions. You will draft and finalize billing documents, convert instructions into billing changes, and prepare invoices for client portals, working closely with partners and secretaries.

Requirements include a 4-year business degree and at least 1 year of solid billing/accounting experience.

Qualifications

• Graduate of any 4-year business course
• At least 1 year of solid experience in billing/accounting functions

Responsibilities

• Prepare and submit draft billing documents for legal fees and expenses to the partners-in-charge for review and approval
• Implement special instructions (e.g. conversion of billing to foreign currencies, discount)
• Implement directed changes and finalize the billing documents for partners’ signature/approval
• Forward the approved billing documents to the Administrative Assistants for posting
• Prepare, finalize and upload invoices to client e-billing portals
• Assist in the preparation of invoices from receipt of the billing proposal from the secretaries
• Finalize and release the billing documents (transmittal letter and invoice) to the secretaries,
• Coordinate requests of revision of invoices (subject to applicable guidelines)
• Assist in the preparation of service reports
• Address requests and queries from partners, clients and other involved personnel on billing matters
• Perform other billing-related and accounting tasks as required

Job description

A. Logging of time of lawyers (upon request)

• 1. Prepare and submit draft billing documents for legal fees and expenses to the partners-in-charge for review
• and approval;
• 2. Implement special instructions (i.e. conversion of billing to foreign currencies, discount, etc.)
• 3. Implement directed changes and finalize the billing documents for partners’ signature/approval; and
• 4. Forward the approved billing documents to the Administrative Assistants for posting.

B. Drafting of billing documents (billing proposal, service reports and summary of time charges)

C. Invoicing

• 1. Prepare, finalize and upload invoices to client e-billing portals;
• 2. Assist in the preparation of invoices from receipt of the billing proposal from the secretaries;
• 3. Finalize and release the billing documents (transmittal letter and invoice) to the secretaries,
• 4. Coordinates requests of revision of invoices (subject to applicable guidelines)

D. Other billing-related tasks

• 1. Assist in the preparation of service reports
• 2. Address requests and queries from partners, clients and other involved personnel on billing matters;
• 3. Perform other billing-related and accounting tasks as required

Job Qualifications:

• Education: Graduate of any 4 - year business course
• Experience: Preferably with at least 1 year of solid experience in billing/accounting functions